Sr. Admin Assistant

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day. At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees are part of the patient care team and contribute to the team approach of promoting access, continuous, comprehensive care, and quality improvement.

Responsibilities

• Provide broad-scale, complex administrative and executive support for a Vice President and the department, working independently and efficiently.
• Handle phone coverage, travel arrangements, and compile and maintain confidential data and departmental record-keeping and filing systems.
• Proactively review the Executive's daily calendar, provide necessary materials, develop agendas, and resolve calendar conflicts to ensure an efficient work schedule.
• Prepare correspondence (written and electronic) and necessary documents for action, mailing, or distribution to internal and external constituencies.
• Develop relationships and serve as a liaison between the Executive and members from other Delivery Networks, the Senior Management team, and the community.
• Perform additional clerical functions covering a wide range of departmental operations.
• Address concerns promptly and triage requests and problems through appropriate channels.
• Assist in the coordination and implementation of special events, meetings, and training.
• Spend 50% of time owning ongoing projects supporting the department and special projects as assigned.

Qualifications

Education

• High school diploma or GED required.
• Associate’s degree and/or some business coursework at the college or technical level preferred.

Experience

• At least 5–7 years of experience functioning in an administrative support role or a combination of experience and a Bachelor’s degree.

Special Skills

• Excellent computer skills, including Microsoft Office suite (Word, Excel, and PowerPoint).
• Well-versed in Internet research and navigation.
• Exceptional customer service skills.
• High-level communication and interpersonal skills.
• Ability to draft and distribute high-level communications to the department, delivery network, health system, and external entities.