Sr. Admin Assistant

Key Responsibilities

• Provide clerical and administrative support to top management personnel at the executive level
• Afford executive by relieving them of complex details and advanced administrative duties
• Create standard spreadsheets, database, and word processing software to plan and lay out reports and statistical tables
• May attend meetings to act as a recorder and to coordinate follow-up actions
• Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy
• Gather, assemble, and analyze information and data from a wide variety of sources. Prepare reports, manuals, agendas, correspondence, and memoranda
• Refer routine matters to appropriate parties for action and follow up to insure proper disposition
• Compose own correspondence, as well as correspondence for executives. Type departmental letters, memos, and statistical reports. Review typed materials for content and accuracy
• Plan and schedule executive meetings, including location, travel, accommodations, dining services, and other related details
• Screens and answer telephone calls, address questions and resolve issues when appropriate
• Maintain calendars, daily schedules, and set up office filing system
• Perform independent work that requires determination of stated goals, implementing solutions, and making best use of available resources
• Monitor department budget to compare actual expenses against budget and prepare variance reports
• Independently investigate assigned problems determining method of research, data requirements, and analysis techniques
• Resolve questions or problems relating to office operations, tracking systems, and Company policies and procedures. Review with supervisor recommended solutions to sensitive or difficult problems
• Require a working knowledge of data that flows through the department in order to initiate a process or correct/update data in analytical reports such as new product data or revenue data

Requirements

• Proficient in MS Office
• Excellent communication, time management and collaboration skills
• Sound time management skills and detailed oriented
• Some business/office experience required

Pay

Our current reasonable and good faith estimate of the annual salary or hourly wage range for this position is approximately $60,000 ($31.84 an hour) - $70,000 ($37.14 an hour) based on a variety of factors including, but not limited to, relevant skills and experience, educational background and certifications, performance and qualifications, market demand for the role and other organizational needs.