Sr Accounts Payable Analyst

Responsibilities

• Maintains and resolves complex unpaid purchase orders, match exceptions, missing invoices, draft and in progress invoices, receipts, expense reports, and spend authorizations.
• Evaluates aging, risk, and financial impact to determine appropriate follow up and escalation.
• Supports consistent follow up practices by reviewing tracking logs and identifying issues requiring leadership awareness.
• Assists with workload balancing by recommending reassignment or escalation when service levels are at risk.
• Independently reconciles supplier statements of open activity, including invoices, payments, and credits.
• Solves complex or aged discrepancies, prioritizing items with higher financial or audit risk.
• Communicates with suppliers and internal departments to obtain documentation and resolve issues.
• Identifies recurring reconciliation challenges and escalates patterns or concerns to AP leadership.
• Serves as escalation point for high-risk supplier disputes impacting financial reporting or supplier relationships.
• Owes maintenance and continuous improvement of AP operational procedures and training materials.
• Interprets policy and procedural changes and translates them into operational guidance.
• Provides guidance and mentoring to AP staff on complex or unusual transactions and compliance issues.
• Serves as a subject matter expert and mentor for Accounts Payable staff.
• Exercises judgment and functional leadership in the absence of management.
• Provides operational coverage and support during leadership absences as appropriate.
• Serves as a functional lead for AP system enhancements, upgrades, and configuration changes.
• Evaluates operational and compliance impacts of system changes.
• Collaborates with IT and Finance Systems to stabilize and improve Procure-to-Pay processes.
• Documents system or process changes for operational use.
• Serves as a point of escalation for complex or non-standard supplier and departmental inquiries.
• Researches issues across multiple systems and coordinates with Procurement, Compliance, Tax, Payroll, IT, or Settlement as needed.
• Determines appropriate escalation paths and provides advisory guidance to departments on proper disbursement practices.
• Produces and analyzes AP operational reports (e.g., aging, discounts, match exceptions, outstanding payments, and other settlement-related data).
• Reviews trends to identify operational risks, inefficiencies, or training opportunities.
• Prepares summaries and supporting analysis for AP leadership review.
• Flags emerging issues requiring management attention.
• Supports data-driven decision-making related to workload, controls, and process improvement.
• Supports AP compliance activities, including 1099/1042 reporting, TIN solicitations, and abandoned property research.
• Prepares audit documentation, coordinates responses, and tracks remediation of findings.
• Helps identify compliance issues and works with leadership on corrective actions.

Qualifications

• Bachelor’s degree required.
• 4 years of related work experience or equivalent combination of education and experience required.