Sponsored Res Administrator 2-Grants & Contracts

About the role

The Office of Research Sponsored Research Services Grants and Contracts (SRS G&C) is a central, non-financial post-award office responsible for the review, negotiation, and approval of grant and contract awards from government, industry, and non-profit sponsors. SRS G&C also issues outgoing subawards under externally funded UC agreements and provides some pre-award proposal submission support for colleges that do not have grants administration staff.

Responsibilities

• Assist faculty and staff with administering federal, state, and private grants, contracts, and external funding sources.
• Advise faculty and staff in the design of sponsored programs.
• Provide training to departmental staff through outreach meetings and fundamentals classes.
• Review grants and contracts to determine source of funds, funding level and period of performance.
• Review, negotiate and manage sponsored agreements, primarily the agreement’s terms and conditions.
• Interact with sponsors’ legal and contracting staff to negotiate terms and conditions of sponsored agreements.
• Prepare final draft of agreement.
• Advocate the university’s interests in negotiations with external entities.
• Cook up ongoing communication with multiple university constituents to support successful outcomes.
• Reconcile and organize information from multiple sources to ensure accuracy and efficiency.
• Oversee and ensure compliance of grants.
• Implement policies to ensure compliance with funding agency regulations.
• Assist faculty and department staff with interpreting sponsor and university policies and practices.
• Administration of non-financial grant activities.
• Oversee the review and submission of non-financial progress reports.
• Oversee proposal preparation and submission process.
• Set-up budget.
• Cook up ongoing communication with multiple university constituents to support successful outcomes.
• Coordinate departmental review and data push between two systems to establish a fiscal account.
• Manually set-up fiscal account.
• Oversee the Just-In-Time (JIT) proposal review and the award acceptance process for a select group of sponsors with complex policies and procedures.
• Perform related duties based on departmental need.

Required Education and Experience

• Bachelor’s Degree must be in business administration, public administration or related field.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
• Two (2) years in grant and/or contract administration.

Additional Qualifications

• Extensive experience negotiating industry and federal contracts and subcontracts.
• Familiarity with the Federal Acquisition Regulation (FAR) and other federal agency supplements, the Office of Management and Budget Uniform Guidance (UG), intellectual property, expert control, and technology compliance regulations.
• Understanding of SAP, Kuali, Grants.gov and other state and federal grant systems.
• Expert proficiency in MS Office Skills, e.g. Outlook, Word, and Excel.