Grants and Contracts Administrator

Position Specifics

ARD Business Services enables and facilitates the research, scholarship, and creative endeavors of ARL by providing efficient and high-quality contracting, purchasing, accounting, and related capabilities to all ARL programs. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

Administer subcontracts from initiation to closeout

• Prepare Requests for Proposals
• Review subcontract proposals and prepare complete Cost/Price Analysis packages
• Negotiate subcontract terms and conditions and prepare final agreement
• Cook with subcontractor to monitor agreements and track deliverables and invoices
• Correspond with Subcontractors regarding performance problems to include terminations and stop work orders
• Prepare and process Subcontract modifications and distribution of awards
• Work with Subcontractor and complete closeout packages

Required Skills/Experience Areas

• Negotiation and administration of various government sponsored research agreements
• Oversight of the proposal preparation process
• Review and processing of agreements (both financial and non-financial)
• Working knowledge of Federal Acquisition Regulation
• Contract term negotiation processes
• Microsoft Office skills
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Preferred Skills/Experience Areas

• Eight or more years of related experience in government contracting or sponsored research, preferably in an academic setting
• DoD research and development contracting on a Cost Plus Fixed Fee basis
• DoD or Intel Community contracting experience

Required Education/Experience

• Bachelor's Degree
• 3+ years of relevant experience; or an equivalent combination of education and experience accepted
• None required

Working Location

Your working location can be fully remote, dependent on skillset and location, within Central Pennsylvania.

Application Instructions

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Salary & Benefits

The salary range for this position, including all possible grades, is $75,408.00 - $113,100.00. Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Equal Opportunity Employer

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Additional Information

For further information on ARL, visit our web site at www.arl.psu.edu.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.

Background checks/clearances

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.