SPFHS-2026-2H Secretarial Assistant 1 – Non-Stenographic (Hourly)

Pay

Hourly Rate: $22.00 per hour. Work Week: 20–25 hours per week (up to 900 hours max per fiscal year).

Application Period

Opening Date: 09/24/2026. Closing Date: 10/15/2026.

Description

Under supervision, provides secretarial, administrative and clerical support to an assigned Assistant Division Director, Bureau Chief, or organizational equivalent; types correspondence and reports, prepares letters on routine matters, provides requested information to internal and external customers, maintains a schedule of appointments and the daily engagement calendar of the executive official; utilizes various information systems for daily work assignments used by the agency, office, or related units; does other related duties as required.

Specific Responsibilities

• Provide comprehensive administrative support to the State Park and State Historic Sites Administrators by managing electronic calendars and scheduling meetings.
• Answer phones, take messages, and respond to or forward calls and emails to appropriate staff.
• Coordinate mail and email communications.
• Collect and organize information, draft responses to constituent referrals, and prepare correspondence.
• Perform general office support tasks such as filing and data entry.
• Perform other duties as needed.
• Work performed exclusively on‑site.

Preferred Skill Set

• Minimum one (1) year of experience in a business or government agency providing administrative duties and support for a program.
• Experience with Microsoft Office Suite, including Microsoft Teams.

Requirements

• One (1) year of experience in a business or government agency providing administrative duties and support for a program.
• Proficiency with Microsoft Office Suite and Microsoft Teams.

License

Applicants must possess a valid New Jersey driver’s license only if the operation of a vehicle is necessary to perform the essential duties of the position.

SAME Program

Applicants applying under the NJ SAME program must submit supporting documents (Schedule A or B letter) with their resume by the closing date. For more information, visit the SAME Program, email SAME@csc.nj.gov, or call CSC at (609) 292‑4144, option #3.

Veteran’s Preference

To qualify for New Jersey Veteran’s Preference, applicants must establish preference through the Department of Military and Veteran’s Affairs and submit proof with their resume.

Employee Benefits

• Earned Sick Time* (pursuant to State/Department policy, procedures, and/or guidelines).

Residency Requirement

All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish and maintain principal residence in New Jersey, subject to N.J.S.A. 52:14‑7 (the “New Jersey First Act”).

Authorization to Work

Selected candidates must be authorized to work in the United States in accordance with DHS, USCIS regulations. The State of New Jersey does not provide sponsorship for citizenship.