SPFHS-2026-2H Secretarial Assistant 1 – Non-Stenographic (Hourly)

Location: Department of Environmental Protection State Parks, Forest, and Historic Sites, New Jersey State Parks / State Historic Sites, 501 East State Street, Trenton, NJ 08625. Opening Date: 09/24/2026. Closing Date: 10/15/2026.

About the role

Under supervision, provides secretarial, administrative and clerical support to an assigned Assistant Division Director, Bureau Chief, or organizational equivalent; types correspondence and reports, prepares letters on routine matters, provides requested information to internal and external customers, maintains a schedule of appointments and the daily engagement calendar of the executive official; utilizes various information systems for daily work assignments used by the agency, office, or related units; does other related duties as required. Specific to the position, the candidate will provide comprehensive administrative support to the State Park and State Historic Sites Administrators by managing electronic calendars, scheduling meetings, answering phones, taking messages, responding to or forwarding calls and emails to appropriate staff, and coordinating mail and email communications. Responsibilities also include collecting and organizing information, drafting responses to constituent referrals, preparing correspondence, and performing general office support tasks such as filing and data entry. May perform other duties as needed. Due to the nature of the role, this position is performed exclusively on-site.

Responsibilities

• Provide secretarial, administrative and clerical support to an Assistant Division Director, Bureau Chief, or equivalent
• Type correspondence and reports; prepare letters on routine matters
• Provide requested information to internal and external customers
• Maintain appointment schedules and daily engagement calendar of the executive official
• Utilize various information systems for daily work assignments
• Manage electronic calendars and schedule meetings
• Answer phones, take messages, respond to or forward calls and emails to appropriate staff
• Coordinate mail and email communications
• Collect and organize information; draft responses to constituent referrals
• Prepare correspondence
• Perform general office support tasks such as filing and data entry
• Perform other duties as needed

Requirements

• One (1) year of experience in a business or government agency providing administrative duties and support for a program
• Experience with Microsoft Office Suite including Microsoft Teams
• Possess a valid New Jersey driver's license if vehicle operation is necessary to perform essential duties

Skills

• Microsoft Office Suite (including Microsoft Teams)

Benefits

• Earned Sick Time (per State/Department policy)

Pay

Hourly Rate: $22.00 per hour

Schedule

20-25 hours per week (up to 900 hours max per fiscal year)