Specimen Management & Shipping Specialist

About the role

Do you have experience handling biological specimens and a passion for quality, organization, and regulatory compliance? We are seeking a Specimen Management & Shipping Specialist to join our clinical research laboratory team in Baltimore. In this role, you'll be responsible for the management, storage, tracking, packaging, and shipment of critical biological specimens supporting pharmacokinetic (PK), pharmacodynamic (PD), pharmacogenomic (PG), and biomarker studies. Your work will ensure specimen integrity while supporting life-changing pharmaceutical and clinical research programs.

Responsibilities

• Receive, inspect, and verify incoming biological specimens for proper preservation, temperature, and documentation.
• Manage freezer inventory and long-term specimen storage while maintaining accurate inventory records.
• Prepare, package, label, and quality-check biological specimens for domestic and international shipment.
• Ensure shipments comply with FDA, DOT, OSHA, and IATA regulations.
• Create electronic shipping manifests and securely distribute documentation using encrypted email and SharePoint.
• Cookier pickups and resolve shipment or transit issues as needed.
• Monitor specimen inventory and prepare monthly inventory and storage reports.
• Partner with Project Management, Data & Compliance, and Laboratory Operations to ensure chain-of-custody and data privacy requirements are met.
• Accurately enter specimen information into laboratory information systems and maintain tracking documentation.
• Cross-train in specimen processing functions, including centrifugation, pipetting, aliquoting, pooling, and sample preparation as business needs require.
• Perform all work in compliance with Good Clinical Practice (GCP), Good Laboratory Practice (GLP), company SOPs, and study protocols.

Qualifications

• High school diploma or equivalent.
• At least one year of experience in specimen handling, laboratory logistics, specimen shipping, or a related laboratory environment.
• Strong organizational skills and exceptional attention to detail.
• Experience maintaining accurate documentation and electronic records.
• Ability to prioritize multiple tasks while meeting deadlines.
• Strong communication and problem-solving skills.

Preferred

• Associate's or Bachelor's degree in Biology, Chemistry, Life Sciences, Health Sciences, or a related field.
• Experience working in clinical research, pharmaceutical, biotechnology, or diagnostic laboratory environments.
• Familiarity with FDA, DOT, OSHA, IATA, GCP, and GLP regulations.
• Experience with laboratory inventory management systems and specimen tracking software.

What Makes You Successful

• Takes pride in maintaining specimen quality and chain of custody.
• Enjoys working in a highly organized, regulated laboratory environment.
• Demonstrates excellent attention to detail and accuracy.
• Built strong working relationships across multidisciplinary teams.
• Adapts quickly to changing priorities and study requirements.
• Committed to delivering exceptional service to both internal teams and external clients.

Work Environment

• Full-time, on-site laboratory position.
• Temperature-controlled laboratory environment.
• Regular handling of biological specimens, dry ice, cryogenic storage, and laboratory shipping materials.
• Exposure to biological samples and laboratory chemicals while following established safety procedures and using appropriate personal protective equipment (PPE).
• Ability to stand and walk for extended periods.
• Frequently lift, move, push, or pull materials weighing up to 50 pounds occasionally.
• Ability to work safely in cold-storage environments and handle dry ice.

Schedule

Full-time (40+ hours per week).

Work schedule may be adjusted based on study and project needs.

No travel required.

About Pharmaron

To learn more, visit www.pharmaron.com.

Why Pharmaron?

We're looking for someone who: Takes pride in maintaining specimen quality and chain of custody.

Enjoys working in a highly organized, regulated laboratory environment.

Demonstrates excellent attention to detail and accuracy.

Built strong working relationships across multidisciplinary teams.

Adapts quickly to changing priorities and study requirements.

Committed to delivering exceptional service to both internal teams and external clients.

Benefits

• Insurance including Medical, Dental & Vision with significant employer contributions.
• Employer-funded Health Reimbursement Account.
• Healthcare & Dependent Care Flexible Spending Accounts.
• 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance.
• 401k plan with generous employer match.
• Access to an Employee Assistance Program.

How to Apply

Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development.

Apply online today!

About Pharmaron

Pharmaron (Stock Code: 300759.SZ/3759.HK) is a premier R&D service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities, and established a broad spectrum of research, development and manufacturing service capabilities throughout the entire drug discovery, preclinical and clinical development process across multiple therapeutic modalities, including small molecules, biologics and CGT products.

With over 19,000 employees, and operations in China, the U.S., and the U.K., Pharmaron has an excellent track record in the delivery of R&D solutions to its partners in North America, Europe, Japan and China.

Pharmaron is proud to be an Equal Employment Opportunity and Affirmative Action employer.