Specialist I, Logistics Data & Reporting Specialist

Job Summary

The Specialist I, Logistics Data & Reporting Specialist is responsible for the consolidation, validation, and analysis of supply chain and inventory data across multiple country programs and implementing partners for a designated multi-country, donor-funded project. The Specialist acts as the central focal point for supply chain data within the project, ensuring the delivery of accurate, timely, and high-quality reporting by establishing and applying robust data governance, validation, and triangulation processes across partner and country-level systems, including Insight. The role supports compliance with CRS and donor requirements, enhances audit readiness, and enables data-driven decision-making that upholds the principles of stewardship, transparency, and accountability in support of high-quality programming for poor and vulnerable communities.

Roles And Key Responsibilities

• Establish and apply project-specific reporting frameworks across participating country programs and partners supporting consistent, donor-compliant supply chain and inventory reporting.
• Carefully coordinate the consolidation, triangulation, and validation of supply chain and inventory data across partner submissions, financial records, and system outputs (e.g., Insight), identifying inconsistencies, anomalies, and data-related risks.
• Support the timely preparation of accurate project-level donor reports and coordinate follow-up actions with country teams and partners to address data quality and reporting gaps.
• Support project information management and reporting processes by promoting the effective use of MIS platforms and contributing to the consistency and quality of project data and reporting.
• Coordinate the implementation of standardized data management practices across country teams and partners to support accurate, timely, and consistent information sharing.
• Provide administrative and operational support for project activities, including coordinating operational requirements and maintaining compliance with agency policies, donor requirements, and applicable local regulations.
• Ensure compliance with CRS policies, donor regulations, and applicable commodity accountability standards (e.g., GACAP).
• Facilitate data preparation and coordination for internal and external audits related to the project.
• Monitor and track discrepancies (e.g., losses, claims, inventory variances) and ensure appropriate documentation and follow-up.
• Support supply chain coordination, reporting, and information management activities, ensuring timely access to relevant information and resources for staff and partners.
• Facilitate communication and coordination among country teams, partners, and cross-functional stakeholders, while supporting capacity-strengthening and project implementation activities.
• Provide administrative and logistical support for project operations, including maintaining required documentation, stakeholder coordination, and event and travel arrangements.

Preferred Qualifications

• Experience supporting large, complex, multi-country donor-funded projects.
• Experience working with partners/sub-recipients on data validation and reporting.
• Professional certifications in supply chain or data analytics.
• Knowledge of inventory accounting, GACAP, and donor compliance requirements.
• Ability to triangulate data across multiple sources and stakeholders.
• Proficiency in MIS systems (including Insight), Excel, and reporting tools.
• Strong coordination and stakeholder management skills.
• Strong customer service orientation with very good communication and interpersonal skills.
• Leverage a proactive, resourceful, and results-oriented mindset.
• Effective written and verbal communication skills for reporting and donor engagement.

Basic Qualifications

• Bachelor’s degree in supply chain, Logistics, Data Management, Business Administration, or related field.
• Minimum of 4 years of experience, including supply chain data management, reporting, and multi-country program support.
• Experience working with institutional donor requirements and reporting.

Agency Competencies (for All CRS Staff)

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.