Specialist, Events and Programs

About the role

You will plan and execute recurring and signature events that drive member engagement and revenue for the organization. In this hybrid role (onsite a minimum of 3 days/week, with up to 2 remote days; office generally closed Fridays), you will work closely with internal teams, external partners, vendors, and members to deliver high-quality experiences and support registration and program operations.

Responsibilities

• Lead planning and execution for monthly and annual programs (example events: Toast of Seattle, Business After Hours, Industry Insights, Young Professional Network, Councilmember Coffee Chat, Chair Dinner).
• Manage event logistics: vendor and speaker coordination, timelines, setup/takedown, onsite registration, and staffing.
• Oversee registration processes including payment processing, attendee tracking, complimentary guest management, and database maintenance.
• Develop and monitor event budgets and support revenue generation and sponsorship efforts, including securing in-kind contributions.
• Collaborate with Membership, Communications, External Affairs, and marketing partners to promote events and drive participation.
• Provide administrative support: correspondence, proofreading, website/registration updates, mailings, scheduling, and file management.
• Travel regionally or locally as needed to meet vendors, members, and stakeholders and work outside regular business hours for events.

Requirements

• 2+ years of experience developing events or programs and leading event logistics, or commensurate experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong database and spreadsheet skills, including experience creating and maintaining tracking reports and using CRM/registration systems.
• Demonstrated customer service orientation, strong attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Able to lift and/or carry up to 25 lbs. and reliably transport event-related supplies; reliable form of transportation required.
• Strong verbal communication skills and ability to work effectively with members, staff, volunteers, vendors, and community partners.

Qualifications

Experience working with small businesses, member-based organizations, chambers of commerce, or economic development/community partner networks.

Experience with event management or registration systems and experience evaluating programs and implementing improvements.