Specialist, Events

About the role

The Specialist, Events is responsible for planning, coordinating, and executing a wide range of events aligned with company objectives and departmental guidelines. This role manages all event logistics including venue procurement, entertainment booking, dining arrangements, transportation, and vendor partnerships. The Specialist, Events ensures all events stay within budget and deliver exceptional guest and stakeholder experiences. This position serves as a key liaison between internal teams, site leaders, guests, and external vendors to ensure seamless event execution.

Key responsibilities

• Hosts all event types across Travel + Leisure Co. brands, both onsite and offsite, engaging directly with owners, resort and venue personnel, and marketing and sales leaders (40%)
• Researches event logistics and determines overall event concepts that remain inside monetary budgets and will lead to sales success (15%)
• Builds strategic relationships with site sales and marketing leaders to enhance event quality, guest satisfaction, and operational efficiencies (15%)
• Plans and manages multiple events at various stages simultaneously (10%)
• Communicates with site-level sales and marketing, business operations, and resort operations leaders to ensure events are executed on schedule and objectives are achieved (10%)
• Submits event details, proformas, and contracts to senior leadership for cost approvals (10%)

Travel and schedule

• High travel 80% – 90%
• Schedule flexibility required — must be available to work a variety of shifts, including days, evenings, nights, weekends, and some holidays, based on business needs

Qualifications

• Bachelor's degree or equivalent; college degree preferred
• 5+ years of experience in marketing, campaign strategy, or loyalty marketing
• 2+ years of experience managing external vendors, agencies, or direct reports
• Understanding of timeshare industry, products, and clubs
• Excellent project management and cross-functional collaboration skills
• Strong motivation to learn, willingness to be a team player, yet operate independently as required while exercising discretion and independent judgment
• Demonstrated organizational skills and attention to detail
• Demonstrated ability to work well under pressure and meet deadlines
• Demonstrates accuracy and thoroughness in work to ensure quality
• Written and verbal communication skills to execute timely and effective communication
• Demonstrates strong critical thinking skills
• Strong networking skills to build appropriate relationships throughout a broad organization
• Proven ability to effectively handle multiple tasks in various stages of completion
• Ability to solicit feedback to improve processes and develop project strategies
• Ability to develop collaborative relationships to facilitate the accomplishment of work goals
• Ability to recognize priority and be able to manage time effectively to deliver on priorities
• Ability to be proactive and communicate proper sense of urgency for tasks to keep work on target
• Ability to work in a fast-paced environment that is continually changing
• Ability to be flexible with change and adapt to changes within products/programs
• Ability to work effectively as a team player in a diverse work group
• Ability to interact with various business partners at all levels in the organization
• Vacation Ownership and travel industry knowledge a plus

Technical skills

• Advanced working knowledge of Microsoft Office Suite including PowerPoint, Excel, Outlook
• Proficiency in Adobe Professional

Benefits

• Medical
• Dental
• Vision
• Flexible spending accounts
• Life and accident coverage
• Disability
• Wish day paid time to volunteer at an approved organization of your choice
• 401k with employer match (subject to eligibility requirements, including tenure)
• Legal and identity theft plan
• Voluntary income protection benefits
• Wellness program (subject to provider availability)
• Employee Assistance Program
• Depending on position, paid time off, parental leave and holidays

Pay

Generally starting at $84,500 - $84,500 per year. The actual salary of the candidate(s) selected for this role will be set based on a variety of factors, including but not limited to experience, education, skills, training, and work location.

This response is AI-generated, for reference only.