Specialist - Accounts Payable (Vendor)

About the role

As an Accounts Payable Specialist for Vendor Maintenance & Reimbursement, you will collaborate with the Accounts Payable Supervisor to drive the seamless, efficient, and accurate execution of vendor maintenance files and manage weekly reimbursement requests. You will serve as a subject matter expert, ensuring ongoing compliance and reporting, and partner regularly with Procurement, Tax, and Legal teams. The successful candidate will proactively identify and apply knowledge gained from diverse experience, research, or analysis to exercise independent decision-making and judgment, providing technical assistance and problem resolution for assigned areas with limited supervision.

Responsibilities

• Manage accurate and complete financial records.
• Conduct regular audits to validate data accuracy.
• Ensure mandatory tax reporting statuses are accurately documented for vendors’ 1099s and confirm bank accounts for weekly payments.
• Responsible for the Corporate credit card and reimbursement program, maintaining and updating policies, and exercising discretion on financial decisions for individual budgets.
• Communicate with employees at all levels across various departments regarding accounts payable matters.
• Reconcile Vendor Accounts and resolve discrepancies.
• Multitask, collaborate, and communicate effectively in a fast-paced environment.
• Perform additional tasks or projects as assigned.
• Manage workload and ensure efficient operations by utilizing corporate, regional, departmental, and regulatory policies, making independent decisions while adhering to those policies.
• Perform all functions according to established policies, procedures, regulatory, and accreditation requirements, as well as applicable professional standards.
• Provide all customers of Atlas Healthcare with an excellent service experience by consistently demonstrating core values.

Requirements

• High school diploma or GED required.
• 5-7 years of experience in accounting, finance, accounts payable, accounts receivable, or a related field within a large organization, or an equivalent combination of education and experience.
• Strong working knowledge of mathematics and general office procedures.
• Professional computer proficiency, including high proficiency in Microsoft Excel and 10-key calculator.
• Exceptional attention to detail, problem-solving ability, and communication skills.
• Ability to maintain a calm and professional demeanor, work independently, and handle highly confidential data.
• Highly effective communication and organizational skills.

Preferred Qualifications

• Associate’s degree in accounting, finance, or business.
• Document management, file creation, and accounts payable experience.
• Healthcare experience.
• Working knowledge of Envi procurement software and Oracle software accounts payable module.

Physical Demands & Work Environment

• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of computer, phone, and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Requires effective communication through reading, writing, and speaking in person or on the telephone.
• May require off-site travel.

Scope and Complexity

The incumbent must complete a variety of requests within specific time requirements to satisfy the demands of multiple departments, facilities, vendors, and system-wide accountabilities. Must make independent decisions within departmental policies and resolve complex problems. Expected to provide excellent customer service, identify compliance issues, and resolve problems. Confers with supervisor on unusual situations. Internal interactions include all levels of employees through senior management; external interactions include vendors and independent contractors.

Benefits

• Industry-leading health and dental benefits.
• Matching retirement package.
• Workplace that encourages professional growth and advancement.