Specialist, Accounts Payable

Overall Job Summary

This role is responsible for the efficient and timely payment of all invoices. AP Specialist will provide administrative support by processing, verifying, and reconciling invoices. This role is responsible for various Accounts Payable (AP) administrations, including examining incoming mail/invoices and rerouting appropriately, ensuring proper approvals or receipts, preparing documents for invoice processing. Prioritize and analyze vendor invoices, ensuring maximum cash discount potential.

Essential Duties and Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment and take appropriate steps for exceptions.
• Prioritize and process all invoices, ensuring maximum cash discount potential.
• Administration/troubleshooting of vendor portal and timely resolution of inquiries.
• Work cross-functionally with other departments, as needed.
• Respond, research, and resolve a variety of routine internal and external inquiries, debit memos, invoice/check information, and vendor disputes.
• Provide customer service by working with vendors directly, answering all inquiries/requests they send in via email, and sometimes telephone or teams meetings.
• Other duties as assigned.

Required Qualifications

Experience: 0–3 years' data entry or imaging related experience in a high volume AP department.

Education: High school diploma / GED required. Associates degree preferred. Any suitable combination of education and experience will be considered.

Preferred Knowledge, Skills, or Abilities

• SAP experience a plus.
• Familiarity with computers.
• Experience with Microsoft Windows software applications.
• Attention to detail.

Working Conditions

Normal office working conditions.

Physical Requirements

• Sitting
• Standing (not walking)
• Walking
• Kneeling/Stooping/Bending
• Reaching overhead
• Lifting 50+ pounds