Specialist, Accounts Payable

About the role

The Specialist, Accounts Payable in FINRA’s Finance department is responsible for the accurate and timely processing, tracking, and management of supplier invoices, expense items and payment activities for FINRA. This position works closely and interacts frequently with internal stakeholders and external parties, taking primary responsibility for assigned invoice processing workflows, supplier relationships, and process improvement initiatives.

Responsibilities

• Complete end-to-end invoice processing through automated systems and ERP platforms (Workday), ensuring accurate GL coding, streamlined approval routing, and timely payment.
• Manage workflow queues and prioritize high-volume transactions based on payment terms, cash flow considerations, and early payment discount opportunities while ensuring compliance with organizational policies, internal controls, and regulatory requirements.
• Serve as a point of contact for accounts payable inquiries from internal and external stakeholders, delivering timely and professional responses.
• Proactively identify, recommend, and implement process improvements to enhance efficiency, reduce cycle times, strengthen controls, and improve vendor satisfaction through continuous improvement initiatives, system upgrades, and automation projects.
• Perform invoice reconciliation activities, including three-way matching of purchase orders, receipts, and invoices.
• Identify and resolve discrepancies, payment blocks, and system exceptions by partnering with procurement, finance, and other stakeholders to prevent payment delays and ensure SLAs are consistently met or exceeded.
• Contribute to vendor master data management, including vendor setup, maintenance, updates, and tax compliance validation (W-9/W-8).
• Audit and approve employee expense reports through designated expense management systems, ensuring policy compliance, appropriate documentation, and accuracy while providing guidance on policy interpretation and best practices.
• Maintain comprehensive audit trails and documentation for all accounts payable transactions, ensuring compliance with internal controls and retention policies.
• Contribute to month-end and year-end close processes, including accrual preparation, account reconciliations, aging analysis, and variance reporting, supporting accurate financial statement reporting and audit requests.

Requirements

• Bachelor’s degree in Accounting, Business, or Finance, or equivalent combination of education and relevant experience.
• Minimum of four (4) years of accounts payable experience in an automated environment with exposure to various ERP financial systems.
• Experience with purchase order processing.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with business process-driven ERP systems (Workday experience preferred).
• Familiarity with automation technologies, Optical Character Recognition (OCR), or similar automated AP systems is highly desirable.
• Strong attention to detail and organizational skills.
• Excellent customer service and communication skills with ability to respond professionally to inquiries.
• Ability to multitask effectively and shift priorities based on business urgency.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.

Qualifications

• Education/Experience Requirements: Bachelor’s degree in Accounting, Business, or Finance, or equivalent combination of education and relevant experience.
• Minimum of four (4) years of accounts payable experience in an automated environment with exposure to various ERP financial systems.
• Experience with purchase order processing.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with business process-driven ERP systems (Workday experience preferred).
• Familiarity with automation technologies, Optical Character Recognition (OCR), or similar automated AP systems is highly desirable.
• Strong attention to detail and organizational skills.
• Excellent customer service and communication skills with ability to respond professionally to inquiries.
• Ability to multitask effectively and shift priorities based on business urgency.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.

Skills

• Strong attention to detail and organizational skills.
• Excellent customer service and communication skills with ability to respond professionally to inquiries.
• Ability to multitask effectively and shift priorities based on business urgency.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.

Benefits

Not specified.

Pay

Not specified.

Schedule

Not specified.