Specialist - Accounts Payable (Payments)

Position Summary

As an Accounts Payable Specialist for Payment Processing, you will collaborate with the Accounts Payable Supervisor to drive the seamless, efficient, and accurate execution of weekly and monthly payment files for high volume company and up to 150 bank accounts. You will serve as a subject matter expert, ensuring ongoing compliance and reporting. Partners with Accounting and Treasury departments regularly.

Essential Functions

• Oversee weekly payment cycles for high-volume transactions involving supplies, pharmaceuticals, and facility services.
• Accurately track and process critical, time-sensitive payments for distributions, loans, and contractors.
• Exercising significant discretion and approving exceptions to payment schedule outside established guidelines.
• Collaborate with treasury, operations, and finance leadership to optimize payment timing and accuracy.
• Reconcile payment files, deposit logs and refunds; perform quarterly escheatment process.
• Maintain and update policies and recommend improvements for efficiency and effectiveness.
• Support internal and external audits with detailed documentation and reporting.
• Collaborate with external bank partners to complete new bank account set up and payment testing.
• Performs additional tasks or projects as assigned.
• Manages workload and ensures efficient operations by utilizing corporate, regional, departmental and regulatory policies and procedures while making independent decisions and ensures adherence to those policies.

Minimum Qualifications

• High school diploma or GED required.
• Requires proficiency typically attained with equivalent combination of education and experience of 5-7 years in accounting, finance, accounts payable, accounts receivable or related field within a large organization.
• Strong working knowledge of mathematics and general office procedures required.
• Must have professional computer proficiency with a working knowledge of various desktop software including high proficiency in Microsoft Excel and proficiency with 10-key calculator.
• Exceptional attention to detail, problem-solving ability, and communication skills.
• The individual is expected to maintain a calm and professional demeanor, work independently and be able to maintain highly confidential data.
• Highly effective communication and organization skills are essential.

Preferred Qualifications

• Associate’s degree in accounting, finance or business preferred;
• Document management, file creation and accounts payable experience preferred;
• Healthcare experience preferred;
• Working knowledge of Envi procurement software and Oracle software accounts payable module is highly preferred.

Physical Demands/Environment Factors

• Requires extensive sitting with periodic standing and walking.
• May be required to lift up to 20 pounds.
• Requires significant use of computer, phone and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
• May require off-site travel.