Specialist, Accounts Payable and Expense

About the role

The Accounts Payable & Expense Specialist is responsible for auditing corporate card (P-card) transactions and supporting the accounts payable function. This role ensures accurate expense documentation, policy compliance, and timely processing of vendor invoices through the company's AP platform.

Responsibilities

• Expense Reporting & P Card Auditing
  • Reviewing and auditing all company P card transactions to ensure accuracy and compliance with company policy
  • Verifying that receipts and supporting documentation are properly attached to each transaction
  • Following up with employees regarding missing, incomplete, or non-compliant documentation
  • Maintaining organized and accurate expense records to support month-end expense reporting
• Accounts Payable Support
  • Monitoring the AP inbox for incoming vendor invoices and correspondence
  • Scanning and saving mailed invoices received at the local office, ensuring proper organization and storage
  • Uploading and routing invoices into AvidXchange for appropriate coding and approval workflows
  • Ensuring all invoice documentation is complete and accurate prior to routing for AP processing
  • Ensuring compliance with all policies and standards, as well as state, federal and other regulatory bodies

Qualifications

• Associate's Degree (AA)
• 2+ years of accounts payable, expense reporting, or accounting support experience
• Basic Excel skills (sorting, filtering)

Preferred Qualifications

• Bachelor's Degree in Arts/Sciences (BA/BS) in Accounting, Finance, or Business
• Familiarity with AvidXchange or similar invoice management platforms
• Experience in a construction, property management, or multi-entity accounting environment
• Experience reviewing expense transactions or corporate card activity

Knowledge, Skills & Abilities

• Strong attention to detail and documentation control
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• High degree of accuracy and attention to detail in processing and reviewing financial transactions
• Ability to communicate professionally and effectively with employees, vendors, and management regarding documentation requirements
• Self-motivated and dependable, with the ability to work independently and as part of a team
• Proficiency in Microsoft Excel and general comfort with accounting or AP software platforms
• Good understanding of general accounting principles and expense reimbursement policies
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information
• Organized, detail-oriented individual able to work in a fast-paced environment without compromising quality

Benefits

• Medical, dental, and vision insurance
• Paid time off
• Tuition Reimbursement
• 401K
• Paid time to volunteer in your local community

Pay

$24.60-$33.40 / Hourly