Specialist, Accounts Payable

Essential Duties & Responsibilities

• Process and review vendor invoices for accuracy, completeness, and proper authorization.
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices to ensure payment accuracy.
• Code invoices to the appropriate general ledger accounts, departments, and cost centers in accordance with company policies.
• Maintain accurate vendor records, including W-9 documentation, tax information, banking details, and payment terms.
• Process employee expense reports and reimbursements in accordance with company policies.
• Reconcile vendor statements and research outstanding items to ensure account accuracy.
• Absorb and respond to auditor requests to support audits.
• Ensure compliance with internal controls, purchasing policies, and accounting standards.
• Generate ad hoc reports, perform analysis, and support special projects as assigned.
• Collaborate effectively with Purchasing, Operations, Accounting, and other departments to support business objectives.

Education & Experience

• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 2 years of Accounts Payable, Accounting, or Finance experience preferred.
• Experience working within an ERP or accounting system (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, Sage, or similar) preferred.
• Experience in a multi-entity or high-volume invoice processing environment is a plus.

Knowledge, Skills & Abilities

• Strong understanding of accounts payable processes, accounting principles, and internal controls.
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to prioritize workload, manage multiple deadlines, and work independently.
• Strong analytical and problem-solving capabilities.
• Effective verbal and written communication skills with the ability to interact professionally with vendors and internal stakeholders.
• Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills preferred.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Commitment to continuous improvement and delivering exceptional internal and external customer service.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Frequent use of standard office equipment, including computers, telephones, printers, scanners, and copiers.
• Occasional lifting and carrying of files or office materials up to 15 pounds.
• Ability to perform repetitive hand and wrist movements associated with keyboard and mouse use.