Specialist, Accounts Payable

About the role

The position is responsible for all activities related to the overall administration of the Accounts Payable process.

Responsibilities

• Maintain accurate Accounts Payable database and records
• Generate reports, print checks, and file vouchers
• Reviews invoices and payable vouchers for correct coding, sufficient documentation, and authorization
• Researches invoices both paid and unpaid as needed
• Input accounts payable into the accounting system, generate check reports, and mail to vendors
• Reviews expense accounts to ensure invoices have been entered accurately
• Reconciles vendor statements, research and correct discrepancies
• Researches and resolves all accounts payable issues
• Aids with month end close
• Maintains files and documentation thoroughly and accurately, in accordance with district policy and accepted accounting practices
• Identifies, extracts, and analyzes vendor payments information for tax reporting for various 1099’s
• Covers correspondence generated with vendors, and initiates follow-up corrective action such as tax withholding, remittance for non-compliant vendors, and other actions to ensure the accuracy of the vendor database, and compliance with IRS regulations
• Performs other responsibilities as required or directed

Requirements

• Graduation from an accredited college or university with a Bachelor’s Degree in Public or Business Administration, Finance, Accounting, or a related area
• Plus an additional two (2) years related experience, OR a combination of equivalent education and/or paid, exempt level, directly relevant experience for a total of 6 years
• Experience in a school district or local government setting is preferred

Qualifications

• Bachelor’s Degree in Public or Business Administration, Finance, Accounting, or a related area
• Additional two (2) years related experience, OR a combination of equivalent education and/or paid, exempt level, directly relevant experience for a total of 6 years

Skills

• Strong organizational skills
• Attention to detail
• Proficient in Microsoft Office Suite
• Knowledge of accounting principles and practices
• Ability to work independently and manage multiple tasks

Benefits

• Flexible schedule
• Professional development opportunities
• Health insurance
• Retirement plan

Pay

• $X per hour or $Y per year, depending on experience and qualifications

Schedule

• Full-time