Special Projects Coordinator

About the role

Under the direction of the Senior Advisor for State Hospitals (SH), the Special Projects Coordinator performs highly responsible and complex duties ensuring effective communication, providing oversight and technical assistance, and completing special projects regarding State Hospitals continuity of care and operations. This position is responsible for high-visibility communication with executives, a variety of external stakeholders, and elected officials, including work that is patient specific and highly sensitive. It may also include the initiation, scheduling, and continuous monitoring of projects. The Special Projects Coordinator may facilitate workgroups for the SH division and make recommendations for the improvement of operations or services. This position may serve as the primary designee for responses to legislative and media inquiries, prepare and coordinate various required reports, and represent the SHs at meetings and on various committees. The position works with minimal supervision with extensive latitude for the use of initiative and independent judgment.

Responsibilities

• Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Communicates or presents information to stakeholders, management, legislative, governmental relations, and communications staff in a timely and accurate manner.
• Responsible for the coordination, planning, initiation and completion of assigned projects and workgroups for the SH division.
• Ensures that established direction and objectives for state hospitals are being adhered to.
• Leads or participates in assigned committees/work groups.
• Develops partnerships with assigned facility staff, stakeholders including consumers and their families, advocacy groups, mental health authorities, the Legislature, other state and federal agencies, professional associations, and the public.
• Prepares and coordinates various reports assigned to the SH division including legislative reports and executive briefings.
• Implement system to track required reports and compliance with due dates.
• Actively participates and/or serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation; such participation may require an alternate shift pattern assignment and/or location.

Requirements

• Three years of full-time experience in a state hospital, long-term care facility, or with an organization that provides supports and services to a state hospital or long-term care facility, within the last five years.
• Experience developing executive, legislative level or media communications.
• Graduation from an accredited four-year college.

Qualifications

• Knowledge of agency laws pertaining to mental health policy and program administration, agency goals, plans, and critical issues.
• Knowledge or experience in identifying problems, evaluating alternatives, and implementing effective solutions.
• Ability to compose and manage high-visibility communication.
• Ability to develop and maintain effective relationships with staff, families, advocacy groups, the Legislature, the Governor's Office, state and federal agencies, professional associations, and the public.
• Ability to organize and present information effectively, both orally and in writing, and to make presentations and lead committees.
• Ability to manage project activities; to establish project goals and objectives.
• Ability to effectively collaborate with others.
• Ability to exercise sound judgment in making critical decisions; to analyze complex information and develop plans to address identified issues.
• Ability to demonstrate negotiation and facilitation skills including ability to identify risks and gaps in patient care and transition plans.
• Ability to prepare reports and white papers.
• Skill in project management monitoring, in addressing changes in scope or timing, and in operating computers and applicable software.

Benefits

• 100% paid employee health insurance for full-time eligible employees
• Defined benefit pension plan
• Generous time off benefits
• Numerous opportunities for career advancement

Pay

$5,797.66 – $9,508.25 per month