Project Coordinator

Essential Duties & Responsibilities

Plans, organizes, and executes meetings for department leadership, sales managers, salespeople, and vendors as needed by the Sales Manager, including rooms and catering (for both in-person and virtual meetings as applicable).

Takes and distributes meeting minutes for sales and department team meetings; emails recap with action items to meeting attendees.

Covers onboarding new hires by coordinating with Human Resources to ensure all first-day activities are scheduled in advance, including itinerary, meet & greets, etc.

Aids in setting up new hire equipment such as ITPAFs, business cards, key fobs/building access, email setup, etc., to ensure a successful onboarding process.

Bid Support

Receives and distributes pre-bid notifications / invitations.

Prepares and submits prequalification statements/packages.

Aids in bid forms, RFPs, and presentations.

Generates and prints accounting reports for Sales and Project Managers.

Maintains event tickets for the Construction Group.

Monitoring Lead Generation Sites

Monitors various lead generation sites for bid opportunities.

Position Requirements (Skills, Knowledge, Abilities)

• High School Diploma or equivalent required.
• Associate degree or higher preferred.
• 2+ years’ experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project.
• 1+ years’ experience/intermediate-level usage of desktop publishing software application(s); experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator preferred.
• Strong interpersonal skills and the ability to relate with a variety of departments and personalities.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills to handle multiple issues efficiently and completing work to a deadline.
• Demonstrated service excellence (e.g., ability to participate in customer relation issues and find solutions to solve customer disputes).

General Knowledge

General knowledge of the construction or service business is preferred, but not required.

Physical Requirements

• Sit and stand;
• Use hands and fingers to operate computer, tablet, keyboard and/or telephone;
• Grasp, handle and/or feel;
• Reach with hands and arms;
• Talk and hear.

Sit and stand;

Use hands and fingers to operate computer, tablet, keyboard and/or telephone;

Grasp, handle and/or feel;

Reach with hands and arms;

Talk and hear.

Walk and stand;

Climb and balance;

S stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).

Lift, push, pull, carry, and/or move up to 10 pounds, and occasionally up to 30 pounds.

Specific vision abilities required by this job include Close vision and Distance vision.

Maintain regular and routine attendance.

Hrs: Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

Competencies

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Wage Information

Competitive Wages $22.60 hour - $29.81 hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.