Project Coordinator

Responsibilities

• Aid in the planning, scheduling, and execution of project tasks to ensure timely delivery.
• Create and maintain project schedules, timelines, and milestone charts.
• Coordinate project activities, including scheduling meetings, managing project documentation, and ensuring resources are available.
• Act as the primary point of contact for project-related inquiries and communication.
• Facilitate communication between project stakeholders, including clients, vendors, and internal teams.
• Organize and participate in project meetings, documenting action items and following up on them.
• Maintain accurate and up-to-date project documentation, including project plans, budgets, timelines, and meeting minutes.
• Distribute regular project status reports to key stakeholders, keeping them informed of progress, risks, and issues.
• Track and monitor project budgets, expenses, and resources, ensuring alignment with project goals.
• Coordinate the scheduling of project team members and resources.
• Help resolve conflicts or scheduling issues to ensure the project remains on track.
• Aid in the procurement of materials, services, and other resources required for the project.
• Identify potential project risks or delays and assist in developing mitigation strategies.
• Track and escalate project issues as needed to ensure timely resolution.
• Monitor and report on project progress, ensuring alignment with project objectives and deadlines.
• Ensure project activities are conducted in compliance with company policies, standards, and industry regulations.
• Support quality assurance efforts by tracking project deliverables and ensuring they meet required specifications.
• Assist with client communications, helping to manage expectations and ensuring satisfaction with project progress.
• Support project managers in preparing presentations, proposals, and reports for clients and stakeholders.
• Aid in identifying opportunities for process improvements and operational efficiencies.

Requirements

• Bachelor’s degree in Business Administration, Project Management, or a related field preferred.
• 1-3 years of experience in project coordination or administration, preferably within the construction, IT, or engineering industry.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, Asana, Trello, or Jira).
• Ability to work effectively both independently and as part of a team.
• Detail-oriented with the ability to manage competing priorities and meet deadlines.
• Strong problem-solving skills and proactive approach to challenges.
• Ability to maintain confidentiality and manage sensitive information.
• Willingness to adapt to changing project requirements and fast-paced environments.

Preferred Qualifications

• PMP certification or similar project management certifications.
• Familiarity with Agile or Scrum methodologies.
• Basic knowledge of project budgeting and financial tracking.