Project Coordinator

The Project Coordinator will contribute to our client portfolio and business operations. This role focuses on the execution of client contract deliverables and serves as a project coordinator for internal business operations.

About the Role

• Manage projects from start to finish in their entirety
• Manage expectations regarding timelines, budgets, and reviews/approvals
• Assist with evaluating new project requests and gathering key information to recommend project approaches
• Avoidance of risks and providing options forward; use solid judgment to escalate issues appropriately
• Tracking and updating project details via internal work management tools, including the scope and project change requests
• Ensure final assets are delivered to approved specifications (and approved digital distribution platforms, if applicable)
• Assist with contract management, including drafting, execution, and renewal process
• Assist the Head of Operations, Americas with the preparation and follow up needed for conference attendance
• Focus on continuous improvement across client processes and business operations

Responsibilities

• Manage projects from start to finish in their entirety
• Manage expectations regarding timelines, budgets, and reviews/approvals
• Assist with evaluating new project requests and gathering key information to recommend project approaches
• Handle the client onboarding process, including setting up client portals, preparing the client deliverable requirements for the account team, and working with accounting to ensure proper billing
• Coordinate and lead project communications across teams, both internal and external, to execute project deliverables and ensure clear communication
• Proactively identify risks and provide options forward; use solid judgment to escalate issues appropriately
• Track and update project details via internal work management tools, including the scope and project change requests
• Ensure final assets are delivered to approved specifications (and approved digital distribution platforms, if applicable)
• Assist with contract management, including drafting, execution, and renewal process
• Assist the Head of Operations, Americas with the preparation and follow up needed for conference attendance
• Focus on continuous improvement across client processes and business operations

Requirements

• 3-5 years of experience in communications/public relations project management role – agency or equivalent client-side management experience
• Exceptional communication skills
• Extensive knowledge of fundamental PM processes, workflows, and terminology
• Excellent project management, time management, and traffic management skills
• Ability to function well in a fast-paced environment under (sometimes) tight deadlines

Qualifications

• You are scrappy, nimble, and sharp!
• You are a team player; you communicate well and do not crumble under pressure.
• You also know how to have a good time.
• Sports, sports betting, and gaming experience are a plus.
• Experience working on an integrated agency team is a plus.
• Proficiency in Microsoft Office suite, Google suite, Monday.com, media monitoring tools, email marketing platforms, and social listening tools

Skills

• Understanding of core agency disciplines and capabilities, including account management, finance, strategy, creative, digital development, and print/broadcast production.

Benefits

• Competitive salary dependent upon experience
• Ample room for growth within our organization
• Generous holiday and PTO
• 401k with matching
• Ongoing mentorship, career development, and access to learning tools

Pay

Competitive salary dependent upon experience

Schedule

Full-time