Special Projects Assistant

About the role

Come be a part of a creative, fast-paced, and exciting team. We’re hiring a Special Projects Assistant for Hobby Lobby’s Art/Creative Department. This person will assist in event coordination and execution, and oversee day-to-day administrative and operational functions for the Special Projects Team’s projects and processes to achieve success within defined strategies and goals.

If you are a well-rounded individual with strong communication, organization, and relationship-building skills, then we are looking for you!

Who You Are

• An open-minded team-player who takes constructive feedback gracefully and works collaboratively toward the bigger picture
• A dedicated professional who develops new approaches and processes to improve performance, productivity, engagement, relations, and retention
• A self-motivated problem solver who enjoys researching vendors/venues, handling bookings and related correspondence, and ensures team and leadership are up to date and prepared for projects and events
• A relationship builder with strong communication and negotiation skills

Responsibilities

• Participate in vendor/venue research, bookings, correspondence, and relationship building
• Ensure Team and Leadership are up to date, organized, and prepared with all information needed to kickoff, track progress of, and meet objectives for projects, processes, and events
• Gather, track, record, organize, and share information and assets with strong attention to detail
• Conduct research, complete projects, and prepare reports and files in a timely manner
• Learn new techniques, tools, and technology as required
• Enter and monitor project information in MARVIN and other Team records
• Perform work-related errands
• Anticipate obstacles and take initiative to communicate and problem-solve before/as they arise
• Consistently provide high-quality work, often under the pressure of tight deadlines

Requirements

• Ability to maintain strict levels of privacy and confidentiality
• Experience or qualifications in a related field with demonstrated project management skills
• Proficient Mac and Microsoft Office Skills
• Ability to give, accept, and apply critique and feedback
• Strong work ethic that demonstrates professionalism, flexibility, reliability, and accountability
• Ability to solve problems proactively with patience and intelligence
• Ability to self-motivate, take initiative, and exercise sound judgment
• Excellent time management skills including multitasking and attention to detail
• Excellent relationship-building skills including communication, negotiation, and collaboration
• Ability to perform Essential Job Functions with or without accommodation
• Ability to sufficiently meet Employee Performance Expectations
• Ability to perform job duties at the corporate office in Oklahoma City

Benefits

• Competitive Wages
• Medical, Dental, Vision, and Prescription Plan
• 401(k) Program with company match
• Paid Vacation
• Sick / Personal Pay (SPP)
• Employee Discount
• Life Insurance and Long Term Disability Insurance (LTD)
• Flexible Spending Plan
• Holiday Pay
• Integris Clinic and Pharmacy on campus
• Chaplain Services on campus

Hobby Lobby Stores, Inc., is an Equal Opportunity Employer.