Special Projects Assistant *

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains the utmost level of confidentiality at all times.
• Maintains composure, effectiveness, and flexibility under pressure.
• Adheres to health system policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Performs various administrative duties for the Peri anesthesia Department.
• Captures and transcribes meeting minutes from various meetings.
• Celebrates and coordinates location, catering, presentation materials, audio-visual support, and notification of meetings, appointments, conferences, telephone calls, etc.
• Records/transcribes meeting minutes from various meetings.
• Celebrates and coordinates interviews for non-clinical staff interviewing within the department.
• Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as appropriate.
• Attends and participates in Departmental and Hospital Meetings as required.
• Maintains departmental meeting calendar.
• Opens, sorts, and distributes incoming mail with the Peri anesthesia Department.
• Utilizes couriers, the U.S. Mail, and delivery services as needed.
• Greets visitors, ascertains nature of business, and escorts visitors to appropriate person/area.
• Orders office supplies and equipment requests using the authorized online ordering system.
• Assists with new hire orientation (i.e., orientation packet, office supplies, desk assignment, department key, etc.).
• Aids in managing and tracking employee time by utilizing the Kronos system.
• Supports and coordinates for internal and external continuing education activities, including but not limited to registration, travel, material preparation, set-up, etc.
• Assists or initiates the coordination of other special events.
• Supports and delegates assignments/projects within the department to other support staff members.
• Serves as a point of contact for external organizations/departments doing business with Driscoll Children’s Hospital Peri anesthesia Department.
• Occasionally drives for Driscoll Children’s Hospital business.

EDUCATION AND/OR EXPERIENCE

• Associate’s degree (A. A.) or equivalent from a two-year college or technical school;
• One-year related experience and/or training;
• Equivalent combination of education and experience.