Special Events Sales Admin - Raymond James Stadium

GLOBAL HOSPITALITY

We believe that exceptional venue experiences should extend beyond game day and show time. From five-star feasts and craft cocktails to local eats and sizzling chef-inspired creations, we are renowned for our exceptional dining experiences.

Essential Duties & Responsibilities

• Provide day-to-day administrative support to the Sales and Management teams
• Aid in preparing proposals, contracts, and client-facing materials
• Maintain organized documentation and ensure consistency across all sales and event files
• Generate and distribute weekly and monthly reporting through CRM system
• Assist with the coordination and execution of logistics for client site visits, including scheduling, materials, and on-site support
• Partner with both Sales and Catering Management to ensure a polished, on-brand client experience
• Assist in the coordination and execution of client gifting and VIP touchpoints
• Support event managers with pre-event logistics, documentation, and internal communication
• Help track key milestones to ensure successful execution of events
• Maintain and update CRM systems to ensure data accuracy and completeness
• Flag and support resolution of missing or inconsistent information across accounts and opportunities
• Support reporting needs by ensuring data integrity and timely updates
• Stay on top of pre- and post-event invoices and work seamlessly with our Finance team to ensure all invoices are accurate and up to date at all times
• Update spreadsheets that track and report all payments
• Aid in coordinating internal communication and ensuring alignment across teams
• Support the team with additional responsibilities as needed to ensure overall departmental success

Required Qualifications

• 1-3 years of experience in sales support, event coordination, hospitality, or a related field
• Strong organizational skills with exceptional attention to detail
• Able to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Demonstrate impeccable email etiquette with the ability to compose polished, concise, and professional correspondence
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); CRM experience preferred
• Strong attention to detail with timely follow-up and organized communication
• A proactive, solution-oriented mindset with a willingness to take initiative
• Able to work evenings & weekends
• Able to be onsite, lift materials up to 20 lbs.

Note

Legends Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.