Special Events Coordinator - Communication & Destination Services

Essential Duties And Responsibilities

• Captures and implements diversified events and activities for all ages within the city and with other city and public organizations
• Collaborates with the Marketing & Digital Media division to develop promotional items for programs and events
• Oversees the daily operation of assigned events including scheduling and preparing all logistics
• Follows up with volunteers, vendors, and sponsors; provides support as needed
• Communicates project and event information to staff and city stakeholders
• Monitors and reviews special events budget
• Purchases and manages for events related promotional products and supplies
• Solicits and secures event sponsorships to enhance programming and offset event costs
• Cultivates and maintains strong relationships with sponsors, ensuring fulfillment of agreements and recognition
• Develops sponsorship packages, proposals, and reports in partnership with the Marketing & Digital Media division
• Follows up with sponsors after events to ensure satisfaction and encourage renewal

Minimum Qualifications

• Combination of education and experience equivalent to a bachelor’s degree in hospitality, Event Management, Public Relations, Recreation Administration or related field
• Two (2) years of experience of developing and implementing events, programs, or related activities
• Bachelor’s degree in hospitality, Event Management, Public Relations, Recreation Administration or related field preferred
• Three (3) years of related experience

Preferred Qualifications

• Bachelor’s degree in hospitality, Event Management, Public Relations, Recreation Administration or related field

Represents the city and department at meetings and conferences

Provides exceptional customer service and responds to inquiries and requests from citizens

Performs other duties as assigned