Special Events Coordinator

Summary

The Special Events Coordinator is responsible for overseeing and coordinating all Macon-Bibb County events. Works closely with the Mayor’s/County Manager’s Office, County Attorney’s Office, Parks & Beautification Department, Recreation Department, Sheriff’s Office, and the public to facilitate events in Macon-Bibb County properties.

Essential Duties and Responsibilities

- Reviews all requests submitted to Macon-Bibb County for use of facilities for Special Events. - Works with the County Manager’s Office and Urban Development Authority to develop, coordinate, promote, and implement community engagement initiatives, downtown programming activities, Macon-Bibb County-sponsored events, rentals, and tourism-related programming aligned with organizational priorities. - Provides strategic direction and management for events that use Macon-Bibb County facilities. - Coordinates operational support activities, permitting, rentals, and logistical approvals across departments and external agencies to support successful implementation of events and program initiatives. - Oversees all aspects of Mall Meeting Center rentals including reservations, on-site support, and payments. - Submits HVAC maintenance and room cleaning requests for the Mall Meeting Center to the Macon-Bibb County Facilities Department. - Submits maintenance requests to audio/visual vendor for any issues with technical equipment in the Mall Meeting Center. - Reviews event calendar and manages any potential conflicts. - Coordinates monthly meetings with internal stakeholders to make sure that all requirements are met and security is scheduled to be present at events if needed. - Develops and maintains working relationships with businesses, nonprofit organizations, sponsors, tourism partners, community groups, vendors, and Macon-Bibb County staff. - Schedules, trains, and supervises Macon-Bibb County staff that is present to assist with events. - Makes sure that appropriate permitting and venue contracts has been secured by customer for all events. - Works collaboratively with other Macon-Bibb County Departments if needed. - Assists with setup, operational coordination, and breakdown activities associated with events. - Prepares reports, operational assessments, and recommendations related to events. - Coordinates rental of the community space at the County Annex (mall)

Education, Training and Experience

A Bachelor’s degree in Business Management, Project Management, or related field; Minimum of 3 years of experience in event coordination and planning, or a similar role.

Knowledge, Skills, and Abilities

Experience working for a local government. Knowledge of community engagement, downtown programming, tourism promotion, event coordination, and government operational practices. Strong interpersonal and relationship-building skills. Excellent written and verbal communication skills. Self-motivated and able to work effectively both independently and with a team. Superior organizational skills and the ability to prioritize, problem solve, and multitask. Ability to work well within a diverse community. Keen attention to detail, including follow-through and follow-up. Experience with online event management tools. Available to work evenings and weekends. Experience preparing reports, maintaining operational and financial documentation, and tracking participation and activity metrics.

Medical / Dental / Vision Plans

Prescription coverage Discounted Fitness centers

Benefits

Deferred Compensation Plan Flexible Spending Account(s) Employee Assistance Program Annual/Sick Leave Group Life Insurance 401-A Retirement Contribution Plan - Matches up to 5%