Special Events Coordinator

About the role

At San Diego Humane Society, you'll support the Special Events Manager by coordinating logistics for special events, donor events, and organization events. This role involves managing vendors and permits, maintaining event supplies, and facilitating event set-up and deliveries.

Responsibilities

• Manage logistics for each special event, donor events, and organization events, including securing vendors and permits.
• Maintain storage facilities and inventory of event-related supplies.
• Set up and facilitate transportation of all supplies from storage units to event sites.
• Serve as the point of contact for day-of-event logistics.
• Coordinate event set-up and all-day event deliveries.
• Maintain the special events master calendar for each event, ensuring tasks are completed on a timely basis.
• Ensure all events are on the organization's calendars.
• Work with Volunteer Engagement to coordinate volunteers for event preparation, researching, recommending, and ordering prizes for incentive programs.
• Manage Philanthropy email/phone inboxes daily, responding promptly to inquiries.
• Aid the Events Manager in preparing weekly, monthly, and annual event performance reports.
• Coordinate design and production of event invitations, prepare materials, and coordinate vendor printing, mailing, and emailing of invitations.
• Arrange for volunteers to prepare invitations for mailing.
• Send invitations and track reservations.
• Manage Walk for Animals event registrations and assist participants in registering over the phone or by email.

Requirements

An associate degree or equivalent combination of education and experience is required. Two years of experience coordinating or managing the logistics of special events in a paid position, preferably with a nonprofit organization, is preferred. Bilingual in English/Spanish is a plus. A valid driver's license and approval by SDHS insurance carrier to drive a company or personal vehicle for work purposes are also required.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Experience with event planning software and databases.
• Basic knowledge of graphic design and event invitation creation.

Skills

• Event planning and coordination.
• Vendor management and procurement.
• Inventory management and logistics.
• Communication and interpersonal skills.
• Basic graphic design and event invitation creation.

Benefits

Competitive pay and paid time-off (including your Birthday Day Off!)

• Comprehensive benefits package
• Training and well-being programs
• 403(b) retirement plan with 5% match after 1 year
• Free pet adoptions, pet vaccines, and spay/neuter services
• and so much more!

  Pay

  The starting range for this position is between $24.20 - $26.92 per hour. The actual starting pay rate is determined by a variety of factors, including years of related education and experience, internal pay equity, and position location.

  Schedule

  This position works 40 hours per week and has the potential for remote work some days of the week.