Special Events Assistant (Private Events)

Specific Duties & Responsibilities

• Overtake and may assist with the set up and/or movement of furniture, equipment, etc.
• Overtake work of vendors (e.g., caterers, photographers, florists, lighting, DJs/musicians, cleaning crew, etc.) and student event staff during events.
• Determine when the caterer can leave the event by doing a final walk through with the catering supervisor on duty.
• Document event details during the event and complete a final event report at the close of the file and an event report at the conclusion of the event.
• Consult with supervisor or senior leader on issues or concerns requiring immediate attention during the event.
• Act as a liaison between the security staff and guests.
• Present well for any potential clients and visitors stopping by the event set-up.
• Ensure adherence to university policies and safety standards.

Physical Requirements For The Job

• Navigate event venues and oversee both indoor and outdoor on-site event logistics.
• Sometimes lift and carry objects weighing 30 lbs. or less.
• Sometimes push and pull objects weighing 50 lbs. or less.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Six months of related experience.
• Must be at least 21 years of age due to alcohol service at some events.

Additional Information

• Preferred qualifications include technical skills in Event Catering, Invoicing, Project Planning, Site Selection, Timelines, and Vendor Contracts.

Classification

Classified Title: Events Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $25.25 HRLY ($20.50 targeted; Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: Monday thru Sunday, varied hours
FLSA Status: Non-Exempt

Location

Homewood Campus

Department

Libraries