Spec, Human Resources

About the role

The Specialist, Human Resources and Talent Attraction is responsible for ensuring Head Start standards, regulations, and Save the Children-Head Start policies and procedures are implemented consistently and in full compliance with all applicable standards. You will work as a part of the management team and would be responsible for ensuring compliance with applicable State and federal laws, and the implementation of program policies and practices relative to Human Resources, including planning, organizing, developing, coordinating, record keeping, reporting, and monitoring. You will be responsible for center recruitment, orientation, training, performance management, employee recognition, communication, disciplinary matters and management of employee exit procedures, and will report to the Director of Human Resources-Head Start. As a front-line representative of Save the Children, you are required to ensure the safety and security of children and families that you come in contact with – adhering to the agency’s values of Accountability, Ambition, Collaboration, Creativity, and Integrity.

Responsibilities

• Personnel Records Maintenance (50%): Add new employees into HRIS and ChildPlus databases; conduct regular audits and make changes as needed. Assist in routine personnel file audits and updates, maintaining licensing binders at centers and uploading required documents. Ensure confidentiality and security of personnel records to protect employee information as required by Save the Children policies and state and federal regulations. Process/update MySource with employee changes to include position changes, salary changes, location changes, etc. as instructed by HR manager. Execute all CCCBC renewals, this includes tracking expiration dates, contacting employees to process renewal applications, and coordinating fingerprinting appointments and payments. Maintain spreadsheets with important items needing date follow-ups, such as time left for employees to obtain education credentials, CDA expirations, CPR/First Aid expirations, etc.
• Time and Leave Management (20%): Ensure proper practices are used in managing short term disability, workers’ compensation, and regularly review and track employee disability and workers compensation claims for approval dates, extensions, etc. Provide support with processing furloughs; updating furlough spreadsheets with dates provided by HR manager, creating furlough letters, and communicating with staff to support transitions. Send bi-weekly timesheet reminder emails to individual supervisors to ensure timely completion and submission of all timesheets.
• HR Management Support (30