Speakers Bureau Coordinator

Key Responsibilities

• Monitor shared email inboxes and Power BI-based submission portals for meeting and speaking requests submitted to the federal client's Speakers Bureau.
• Log, track, categorize, and maintain meeting and speaking requests in accordance with established standard operating procedures (SOPs).
• Generate reports and dashboards to support leadership review, workload management, and disposition of engagement requests.
• Conduct research to gather information necessary to evaluate meeting and speaking requests, including:
• Event objectives
• Audience demographics
• Sponsoring organizations
• Proposed topics
• Event logistics
• Strategic alignment with the federal client's priorities

Qualifications

• Currently holds, or is able to obtain, a Department of Homeland Security (DHS) Fitness Determination.
• Bachelor’s degree (BS/BA) in Marketing, Public Relations, Communications, Business Administration, Event Management, or a related field.
• Minimum of three (3) years of demonstrated professional experience supporting executive engagement planning, speakers bureaus, event coordination, public affairs, communications, or executive administrative operations.
• Experience coordinating meetings, conferences, executive speaking engagements, or stakeholder events.
• Experience preparing executive briefing materials, engagement documentation, or meeting packages.
• Demonstrated experience managing multiple requests and priorities using tracking systems and workflow tools.
• Strong written and verbal communication skills with excellent proofreading and editing abilities.
• Excellent organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, SharePoint, and Power BI or similar reporting platforms.
• Ability to manage multiple concurrent assignments while meeting established deadlines.

Prior to Employment

• Experience supporting the Department of Homeland Security (DHS), or another federal agency.
• Experience supporting Executive Secretariat (ExecSec), Executive Affairs, or executive correspondence operations.
• Familiarity with federal records management, document control, and workflow management processes.
• Experience preparing executive briefing books, read-ahead packages, and engagement reports.
• Knowledge of public affairs, strategic communications, or government stakeholder engagement practices.
• Familiarity with cybersecurity, homeland security, emergency management, or critical infrastructure protection missions.
• Experience using SharePoint, Power BI, Microsoft Power Platform, or similar workflow and reporting tools.
• Demonstrated ability to collaborate effectively with senior executives, government officials, and cross-functional teams.

Job Location

This position is onsite at the client's office located in Arlington, VA.

Employment Type

Full-time
Contingent upon contract award

Benefits

• Health Insurance with HRA plan
• Dental Insurance
• Vision Insurance
• Short-Term Disability Insurance
• Term Life and AD&D Insurance
• Voluntary Critical Illness, Accident, Hospital, and Pet Insurance
• Holidays (12)
• Vacation Leave
• Sick Leave
• Personal Days
• Volunteer Time Off
• Bereavement Leave
• Parental Leave
• 401(k)
• Profit Sharing
• FSA and DCA plans
• Remote Work Reimbursement
• In-person & Virtual Team Building & Training

Pay Range

57,000 - 76,000 USD per year (Arlington)

Strategy

Arlington, VA