Hearing Coordinator

Responsibilities

• Hearing Coordination & Calendaring
• Active Scheduling
• Navigate various court portals and judicial requirements
• Ensure all dates are accurately captured on the firm’s master calendar
• Coverage Management
• Monitor hearing dockets
• Identify coverage needs
• Manage the "hiring out" of external attorneys
• Ensure every hearing has adequate and qualified legal representation
• Attorney Calendar Maintenance
• Review and maintain internal attorney calendars
• Proactively identify and resolve potential scheduling conflicts or double-bookings
• Document Processing & Data Integrity
• Mail Intake & Digitization
• Process a high volume of hearing-related mail
• Accurately identify court notices, orders, and pleadings for immediate action
• System Updates
• Input critical hearing data into internal systems
• Perform account look-ups and update status/action codes
• Reflect real-time case progress
• File Maintenance
• Ensure all hearing-related documentation is properly uploaded to digital files
• Ensure all stakeholders are notified of upcoming deadlines or appearance changes
• Communication & Logistics
• Stakeholder Liaison
• Act as a point of contact for external counsel and court clerks
• Relay instructions and appearance details with professional clarity
• Deliverable Tracking
• Monitor the flow of documents to and from external counsel
• Ensure all results and signed orders are received and recorded promptly following a hearing

  Qualifications

  • Organizational Precision
  • Exceptional ability to manage complex calendars and high volumes of data with zero-defect accuracy
  • Procedural Knowledge
  • Familiarity with legal terminology and the basic flow of court proceedings, specifically regarding hearing notices and judicial orders
  • Technical Literacy
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • The ability to quickly master legal case management software (JST/MCHO)
  • Time Management
  • Demonstrated ability to prioritize urgent court deadlines and manage a high-volume workload in a fast-paced environment
  • Professional Communication
  • Clear and concise verbal and written skills, maintaining professional etiquette when interacting with attorneys, vendors, and court staff
  • Adaptive Problem-Solving
  • Ability to identify scheduling gaps or data discrepancies and resolve them through proactive communication and research
  • Education
  • High School Diploma or GED required
  • Some college coursework in Legal Studies or a related field is a plus
  • Experience
  • 1–2 years of experience in an administrative or clerical role, preferably within a law firm, insurance company, or high-volume corporate environment
  • Background
  • Prior experience with legal calendaring or document management systems is highly preferred
  • Attributes
  • A high degree of accountability
  • The ability to work effectively under the supervision of a Team Lead while maintaining independent productivity

    Benefits

    • Paid time off
    • Paid holidays
    • 401K Plan
    • Medical, dental, vision and supplemental health insurance plans
    • Voluntary life insurance plan

      Company Information

      • RAS LaVrar is a rapidly expanding creditors’ rights law firm servicing some of the largest financial institutions in the country.
      • The firm maintains a collegial work environment with opportunities for training and professional development.
      • This is a high-volume and fast-paced practice that prides itself on efficiency and innovation.
      • Position Summary
      • The Hearing Coordinator at RAS LaVrar provides critical administrative and logistical support to the litigation department, ensuring the firm’s court calendar is meticulously organized and fully staffed.
      • The role is supervised by the Team Lead of Hearings.
      • The position ensures operational continuity, prevents scheduling conflicts, and upholds the firm’s standards for accuracy and timeliness in a high-volume, fast-paced legal environment.
      • Qualifications
      • The successful candidate will:
      • Organizational Precision
      • Exceptional ability to manage complex calendars and high volumes of data with zero-defect accuracy
      • Procedural Knowledge
      • Familiarity with legal terminology and the basic flow of court proceedings, specifically regarding hearing notices and judicial orders
      • Technical Literacy
      • Proficiency in Microsoft Office (Word, Excel, Outlook)
      • The ability to quickly master legal case management software (JST/MCHO)
      • Time Management
      • Demonstrated ability to prioritize urgent court deadlines and manage a high-volume workload in a fast-paced environment
      • Professional Communication
      • Clear and concise verbal and written skills, maintaining professional etiquette when interacting with attorneys, vendors, and court staff
      • Adaptive Problem-Solving
      • Ability to identify scheduling gaps or data discrepancies and resolve them through proactive communication and research
      • Education
      • High School Diploma or GED required
      • Some college coursework in Legal Studies or a related field is a plus
      • Experience
      • 1–2 years of experience in an administrative or clerical role, preferably within a law firm, insurance company, or high-volume corporate environment
      • Background
      • Prior experience with legal calendaring or document management systems is highly preferred
      • Attributes
      • A high degree of accountability
      • The ability to work effectively under the supervision of a Team Lead while maintaining independent productivity
      • Working Conditions
      • Onsite Position - Plantation, Florida
      • Operates no tools, machines or equipment
      • No significant lifting
      • Benefits
      • Paid time off
      • Paid holidays
      • 401K Plan
      • Medical, dental, vision and supplemental health insurance plans
      • Voluntary life insurance plan
      • Equal Opportunity Employer
      • Qualified applicants are considered for employment without regard to race, color, age, national origin, religion, marital status, sex, sexual orientation, gender identity, gender expression, genetics, disability, protected veteran status or any other basis prohibited by law.
      • We are committed to a diverse and inclusive workplace.