Spain Visa Coordinator - Temporary

Vacancy Information

Temporary Reports to: Manager of Enrollment Advising
Department: College Study
Location: South Portland, ME

About the Role

The College Study Enrollment department is seeking a Spain Visa Coordinator for a temporary, part-time position. The successful candidate will work 30 hours per week, Monday to Friday, at our Portland, Maine office.

Responsibilities

• Visa Application Processing: Receive and manage the daily influx of visa applications via mail. Organize visa application materials for efficient processing. Perform accurate and timely data entry of relevant information.
• Communication With Remote Team: Collaborate with team members working remotely to ensure smooth visa processing. Communicate effectively regarding application status and requirements.
• Office Supplies Management: Monitor and maintain office supplies inventory. Replenish supplies as needed to ensure smooth daily operations.
• Confidentiality And Security: Handle confidential information with the utmost discretion. Follow established protocols to ensure the security of sensitive data.

Requirements

• Exceptional attention to detail, with the ability to ensure accuracy across high-volume data entry and document preparation tasks.
• Strong organizational and prioritization skills, with the ability to manage multiple deadlines and maintain workflow efficiency.
• Prior proven ability to take initiative and work independently, while effectively managing a high-volume workload.
• Proficiency in spreadsheets and data entry systems, with a high level of accuracy and consistency.
• Effective communication skills, with the ability to coordinate across teams and keep stakeholders informed.
• Experience working in high-volume, deadline-driven environments preferred.
• Familiarity with Salesforce or similar CRM systems strongly desired.

Qualifications

• High level of discretion and accuracy, as it involves the handling of sensitive personal information.
• Proven track record of administrative excellence.
• A commitment to facilitating smooth and efficient visa processing operations.

Skills

• Exceptional attention to detail
• Strong organizational and prioritization skills
• Ability to manage multiple deadlines
• Proficiency in spreadsheets and data entry systems
• Effective communication skills
• Experience working in high-volume, deadline-driven environments
• Familiarity with Salesforce or similar CRM systems

Benefits

This position offers a competitive salary and benefits package, including health insurance, retirement plans, and paid time off.

Pay

The salary range for this position is $25,000 - $30,000 annually.

Schedule

The position is a temporary, part-time role requiring 30 hours per week, Monday to Friday, at our Portland, Maine office.