Spa Administrative Assistant - Mii amo

Basic Function

In collaboration with the Mii amo Leadership Team, serves in an engaged and supporting role to the operating leaders and departments of Mii amo including the General Manager, Assistant General Manager and F&B with a variety of administrative, reporting and operational responsibilities. Will also represent Mii amo at various internal property meetings and events, building strong connections with Enchantment Departments in service to Mii amo for the successful day-to-day Mii amo Resort Operation including Housekeeping, Engineering, Landscaping, F&B, Purchasing, Accounting, HR and others.

Responsibilities

• Prepare Monthly Reports and Inventories timely and accurately
• A key component in receiving, routing and follow up on guest feedback
• Monitor and maintain Inventory Process and prepare Purchase Orders with Leaders through the appropriate systems and protocols
• Supports an environment where Guest and Team Experiences are individual and personal everyday within a structure of safe, responsible and efficient Operations
• Perform Individual Tasks with a combination of qualitive, financial, sustainable and proactive perspectives
• Anticipate and communicate needs of the day, week and beyond to best plan and prepare in meeting the Mii amo and Forbes Standards
• Maintain the Mii amo Operating Calendar
• Provide administrative and office support for Mii amo Leaders and departments as necessary

Requirements

• Must be aware of and uphold all confidentiality and information
• Heavy phone contact with all departments of Mii amo, Enchantment, guests, teammates and outside contacts
• Attend department meetings to participate in and take minutes, provide information or perspective as appropriate
• Generate and distribute announcements, mailings, letters and follow-up correspondence
• Assist in all spa areas as necessary to ensure guest satisfaction
• Other duties as assigned

Supervision

• Exercised: None
• Received: Mii amo General Manager

Responsibilities and Authorities

• Responsible for maintaining confidentiality of Mii amo business, team, and guest information at all times
• Communication and coordination within the team and across departments
• Assist Mii amo Leaders in operations of the Spa

Minimum Requirements

• 10 years of relevant or transferable professional experience
• College, supervisory skills, planning/coordination experience is preferred
• Strong organizational skills, excellent written and verbal communication skills and be able to work independently to meet deadlines
• Business logic, math and analytic skills are highly desirable
• Must be able to prioritize and perform multiple tasks with ease
• Strong computer skills including Word and Excel required

Physical Requirements

• Lifting up to 50 pounds
• 60% Sitting
• 40% Walking, standing, reaching, carrying and bending
• Hearing and manual dexterity
• Distance vision 1-3 feet
• Golf Cart Certified