Sourcing Coordinator

Location: Remote

About the role

As a Sourcing Coordinator at JLL, you will play a pivotal role in supporting the procurement process, ensuring the timely acquisition of goods and services necessary to support business operations. You will collaborate with internal stakeholders to understand their sourcing needs and provide valuable assistance in supplier evaluations and negotiations. Strong attention to detail and the ability to manage multiple tasks simultaneously will be essential to ensuring seamless procurement operations.

Responsibilities

• Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via SCMP technology platform.
• Maintain data integrity of contract database and other data management tools.
• Ensure required due diligence is completed for supplier on-boarding, including Corrigo administration.
• Administer and maintain contract and supplier files to ensure compliance with JLL and client requirements, including administration of supplier files, certificates of insurance, amendments, letters, and other contractual documents.
• Prioritize, communicate, coordinate, and negotiate contracts with suppliers and operations teams.
• Manage incoming/outgoing transition plans for service providers, communicating any contract changes.
• Ensure compliance by auditing sourcing and contracting policies and procedures.
• Establish relationships with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards and that contract changes are formally reviewed and approved by legal/risk management.
• Track all correspondence and authorizations by maintaining detailed and accurate files.
• Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs.
• Serve as first level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; manage and monitor COI data in various platforms.

Requirements

• Bachelor's degree in business administration, supply chain management, or a related field.

Qualifications

• Experience with procurement software or ERP systems.
• Familiarity with the commercial real estate industry.
• CIPS (Chartered Institute of Procurement & Supply) certification or equivalent.
• Exceptional attention to detail and organizational skills.
• Proven experience in procurement or sourcing coordination, preferably within a large organization.
• Strong knowledge of procurement processes and best practices.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Ability to handle high-pressure situations and meet tight deadlines.