Sourcing Coordinator - $1,000 Sign-On Incentive

About the role

The Orange County Corrections Department provides safe, sustainable, and well-maintained facilities and services through high standards of integrity, professionalism, and ethics. This position provides fiscal support related to order and delivery of daily supplies and staff uniforms to all Divisions of the Corrections Department from the Fiscal and Operational Support controlled inventory Warehouse.

Responsibilities

• Receives warehouse requisitions from Corrections facilities daily.
• Processes warehouse requisitions in Maximo for supplies.
• Picks items on requisitions for delivery to Corrections facilities.
• Loads and unloads truck with the use of a pallet jack and forklift.
• Delivers supplies to Corrections facilities.
• Receives shipments from vendors using a forklift.
• Inputs receipt of items in Maximo Inventory system in the proper location.
• Completes workload indicators quarterly.
• Prepares and processes purchase requisitions, delivery orders and procurement card orders for materials, services, and supplies from the most economical source. Maintains backorder status on purchased items and follows up on all delayed orders.
• Cleans and maintains forklift.
• Performs routine purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Obtains price quotes for non-contract purchases from a variety of sources including vendors, websites and catalogs. Contacts vendors for availability and delivery schedules. Ensure all quotes and paperwork are in compliance with Orange County policies.
• Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
• Processes purchase orders, delivery orders and receiving transactions in Advantage Financial System. Prepare payment packages to be forwarded to Accounts Payable.
• Reviews, interprets and monitors contract specifications to ensure compliance throughout term of contract. Monitors vendor performance and makes recommendations regarding contract renewals.
• Investigates any outstanding purchase orders; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to invoices, delivery of goods, or other procurement processes.
• Attend meetings with vendors and County personnel as required. Effectively communicates with vendors and Orange County staff regarding purchasing matters.
• Reviews and monitors expenditures and make suggestions for budget expenditures and transfers.
• Assists in the development of the specifications for Invitation for Bid process; review sole source and emergency purchases. Prepare changes orders as needed.
• Performs other related duties as assigned.

Qualifications

• High School diploma or equivalent and two years of experience in procurement, accounts payable, contract administration or a closely related field or an equivalent combination of experience and education.
• Valid Florida driver's license with excellent driving record.
• The selected candidate will be trained on forklift operations and obtain certification within one month of hire.
• Experience in Advantage (or other similar financial systems), MAXIMO.
• Experience with Microsoft Outlook, Word and Excel, as well as Internet navigation.
• Knowledge of County or Government Procurement procedures.
• Forklift certification.

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Tuition reimbursement program.
• Earn service time to forgive student loans.