Software Contracts Coordinator

About the role

The Software Contracts Coordinator supports the Director of Technology Contracts in coordinating new software requests and managing software renewals for the University. This role ensures the approved software inventory remains accurate, renewals are proactively managed, and requests are processed efficiently and in compliance with institutional policies.

Responsibilities

• Routing contracts through the electronic signature system
• Cooking with vendors and campus stakeholders
• Scheduling consultations
• Maintaining the software inventory
• Managing the renewal database
• Collaborating with faculty, staff, and departments such as Information Security, General Counsel, Human Resources (Accessibility), Finance and Budget, and the Administrative Shared Services Center, as well as possible coordination with Board of Regents representatives

Requirements

• Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field by start date
• Minimum of 3 years of related experience
• Excellent time management skills with the ability to prioritize and execute multiple concurrent processes
• Experience working with technology vendors and/or managing vendor relationships
• Experience using Microsoft 365 products such as Outlook, Word, Excel, and/or Teams
• Excellent verbal and written communication skills with the ability to communicate highly technical information to non-technical customers
• Strong interpersonal skills, with the ability to work effectively across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes

Qualifications

• Minimum qualifications: Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field by start date. Minimum of 3 years of related experience. Excellent time management skills with the ability to prioritize and execute multiple concurrent processes. Experience working with technology vendors and/or managing vendor relationships. Experience using Microsoft 365 products such as Outlook, Word, Excel, and/or Teams. Excellent verbal and written communication skills with the ability to communicate highly technical information to non-technical customers. Strong interpersonal skills, with the ability to work effectively across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.
• Prioritization of preferred qualifications: General knowledge of technology-related systems and IT service management processes. Technology and/or project management related certifications. Software license management experience.

Benefits

• Medical, dental, and flexible benefits
• Retirement plans, compensation packages, paid holidays, and vacation leave
• Compensation packages, paid holidays, and vacation leave
• Eleven paid holidays
• Access to internal and state-sponsored training
• Reduced tuition for state-supported courses at all State of South Dakota academic institutions
• Relocation benefits are available per university’s guidelines

Pay

Salary range: $40,000 - $50,000 annually

Schedule

Full-time, 12-month position

Benefits

• Medical, dental, and flexible benefits
• Retirement plans, compensation packages, paid holidays, and vacation leave
• Compensation packages, paid holidays, and vacation leave
• Eleven paid holidays
• Access to internal and state-sponsored training
• Reduced tuition for state-supported courses at all State of South Dakota academic institutions
• Relocation benefits are available per university’s guidelines