Site Coordinator - Head Start & Early Head Start

Job Summary

Under general direction, serves in a lead capacity to augment the operational and educational capacity of site managers at designated sites serving large numbers of Head Start and Early Head Start families and students. Coordinates staff for daily coverage, and monitors site protocols and procedures to keep students safe. Ensures the learning environment remains high-quality and free of disruption or distraction. Assists with ensuring that Head Start Performance Standards are met and site goals are achieved. Acts as a primary liaison between classroom teachers and management when the manager is off-site. Investigates and resolves issues, escalating concerns to the off-site manager or other leadership as appropriate.

Responsibilities

• Coordinates daily staff scheduling and classroom coverage to maintain required child-to-adult ratios, support operational continuity, and preserve a stable learning environment free of distractions or disruptions.
• Monitors site-level procedures, safety protocols, and daily routines to ensure a safe, nurturing, and effective learning environment for all Head Start and Early Head Start children and families.
• Observes classrooms and monitors procedures and compliance in real time for assigned site.
• Serves as a lead and a key communication bridge between teachers, site staff, and the Education Site Manager when the manager is off-site.
• Relays critical updates, programmatic changes, and operational needs in a timely manner, and evaluates and determines when to address operational challenges independently and when to escalate complex issues, policy deviations, or compliance gaps to management.
• Ensures daily site operations align with compliance benchmarks.
• Identifies potential non-compliance and proactive solutions.
• Applies deep knowledge of Head Start Performance Standards, state licensing, and program requirements.
• Observes learning environments and provides peer support, best-practice modeling, and guidance to classroom staff.
• Collaborates effectively with the education team to carry out work plans and guidance procedures.
• Serves as a resource to parents and staff regarding child development services and Head Start policies.
• Participates in parent meetings and supports family involvement in conjunction with education and family services staff.
• Assists in monitoring classroom equipment and site resource needs, making appropriate recommendations to maintain a well-equipped learning environment within allocated site budgets.
• Contributes to