Site Coordinator - Head Start & Early Head Start (Multiple Openings)

About the role

Under general direction, serves in a lead capacity to augment the operational and educational capacity of site managers at designated sites serving large numbers of Head Start and Early Head Start families and students. Coordinates staff for daily coverage, and monitors site protocols and procedures to keep students safe. Ensures the learning environment remains high-quality and free of disruption or distraction. Assists with ensuring that Head Start Performance Standards are met and site goals are achieved. Acts as a primary liaison between classroom teachers and management when the manager is off-site. Investigates and resolves issues, escalating concerns to the off-site manager or other leadership as appropriate. Position: Hiring for multiple vacancies. Employee Group: Oregon School Employees Association (OSEA). Classification: OSEA Range 26. Employment Type: Full-Time, Partial Year .88076 FTE - Program runs August - June. FLSA Status: Exempt (Salaried). Remote Eligibility: On-Site (Not eligible for remote work). Working Conditions: Work is performed in classroom, child development center, and office environments. Requires visual acuity and physical agility to observe classrooms, assist with children, and operate standard computer equipment. Work environment can at times be emotional or high-stress when addressing student or site issues. Standard work schedules are assigned; occasional evening or weekend hours may be required to support workload demands or site events. Local travel to off-campus locations or main central office may be required. Salary Placement: Initial salary placement will be based on applicable education and/or years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws.

Responsibilities

• Coordinates daily staff scheduling and classroom coverage to maintain required child-to-adult ratios, support operational continuity, and preserve a stable learning environment free of distractions or disruptions.
• Monitors site-level procedures, safety protocols, and daily routines to ensure a safe, nurturing, and effective learning environment for all Head Start and Early Head Start children and families.
• Observes classrooms and monitors procedures and compliance in real time for assigned site.
• Serves as a lead and a key communication bridge between teachers, site staff, and the Education Site Manager when the manager is off-site.
• Relays critical updates, programmatic changes, and operational needs in a timely manner, and evaluates and determines when to address operational challenges independently and when to escalate complex issues, policy deviations, or compliance gaps to management.
• Ensures daily site operations align with compliance benchmarks.
• Identifies potential non-compliance and proactive solutions.
• Applies deep knowledge of Head Start Performance Standards, state licensing, and program requirements.
• Observes learning environments and provides peer support, best-practice modeling, and guidance to classroom staff.
• Collaborates effectively with the education team to carry out work plans and guidance procedures.