Site Administrative Assistant

About the role

The Administrative Operations organization plays a critical role in enabling Aerospace's mission and business by delivering exceptional administrative services, driving operational efficiency, and fostering a culture of collaboration and continuous improvement. Our Centralized Admin Teams are composed of highly skilled administrative professionals who serve as tactical subject matter experts, executing administrative and operational tasks with precision while supporting enterprise priorities.

Responsibilities

• Serve as the primary onsite administrative resource responsible for supporting daily site operations and coordinating site-specific services, resources, and workplace requirements to ensure operational needs are fulfilled.
• Coordinate site-related activities including maintenance requests, janitorial services, vendor interactions, property management support, workplace readiness, and incoming and outgoing deliveries.
• Partner with Facilities, Security & Safety, Enterprise Information Services (EIS), Corporate Communications, People Operations, and other enterprise service organizations to facilitate service requests, resolve operational issues, and support site needs.
• Coordinate site communications, including coordinating and distributing site communications, updates, announcements, and operational information.
• Support cross-organizational teams, committees, employee groups, leadership teams, external customers, and site visitors requiring coordination, logistics, and onsite support.
• Provide collaborative administrative support to ensure smooth operations.
• Execute in-person and system-submitted requests, processes, and procedures with accuracy and efficiency.
• Utilize essential tools and technology to complete work effectively.
• Support small to medium projects by executing tasks and timelines.
• Address minor operational issues, identify solutions, and coordinate follow-through.
• Participate in initiatives to enhance efficiency and workflow.
• Deliver responsive support by engaging with stakeholders, addressing in-person requests, supporting onsite needs, and coordinating solutions across various locations.
• Maintain clear, professional communication and contribute to team efforts.
• Adjust to changing priorities and varying requests.
• Support new initiatives by executing tasks and driving results.
• Apply automation for designated tasks.
• Make practical, tactical decisions to support business operations.

Requirements

Minimum Requirements:

• Education: High School Diploma or equivalent.
• Experience: 2 or more years of experience as an administrative professional or similar role.
• Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading.
• Technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, SharePoint and Excel, and meeting tools such as Teams.
• Fundamental communication & interpersonal skills: collaboration, problem-solving, emotional intelligence, diplomatic, judgment, and decision-making, across all levels of the organization.
• Ability to rapidly adapt to changing environments and priorities.
• Ability to handle sensitive information appropriately.
• Ability to work independently and/or cooperatively with a team to contribute innovative solutions and resolve issues.
• Ability to maintain regular onsite attendance to foster strong, in-person relationships with stakeholders and team members.

Qualifications

It would be impressive if you have one or more of these:

• Experience supporting site operations, workplace services, facilities coordination, office management, and employee-facing operational support functions.
• Proven ability to develop partnerships across organizations and serve as a trusted onsite resource while coordinating enterprise services, vendors, workplace resources, site events, and operational activities.
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence.
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices.

Skills

Not specified

Benefits

Not specified

Pay

(Min - Max) $33.92 - $50.88 Pay Basis: Hourly

Schedule

Full-time onsite position requiring regular work at both our Greenbelt, Maryland and Crystal City, Virginia facilities. The selected candidate will be expected to split their time evenly between the two locations.