Site Admin I

About the role

Provide administrative support to the on-site project management team and site-based employees.

Responsibilities

• Greet visitors and direct them, handle incoming and outgoing mail, and assist with copying and scanning as needed
• Act as liaison between the Field office and Corporate offices
• Maintain tracking and reporting spreadsheets needed for the project
• Aid in project set-up activities, including setting up office contacts and services
• Maintain an adequate amount of office supplies
• Utilize a cleaning schedule with other office personnel to maintain a clean and organized office throughout the duration of the project
• Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
• Assign Standard Operating Procedure (SOP) quizzes in Mastec University within 24 hours of receiving the completed training roster from site supervision
• Lead daily timesheet audits, ensuring accuracy and compliance
• Notify management of timesheet errors as they arise
• Absorb craft payroll to ensure accuracy
• Coordinate with Payroll for onsite check printing and distribute weekly paystubs (Union only)
• Ensure payroll policies are being followed (i.e. per diem, PTO, rotation, etc.) and follow up with site leadership with issues
• Absorb onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
• Initiate and coordinate Union Hall referrals for Craft employee hiring (Union only)
• Maintain site roster and time off calendar
• Complete I-9 audits to ensure all cases are closed and employees are authorized to work
• Submit mileage mobilization reimbursement for eligible employees when applicable
• Ensure job/salary changes are submitted in a timely manner and that site management is aware of the process and provide training as needed
• Audit site roster and Last Day Worked report regularly to ensure that employee’s files are up to date
• Absorb issues arising to provide the proper point of contact to solve their matters
• Absorb assistance with logging into company software accounts
• Absorb assistance with equipment questions (scanner, copy machine, etc.)
• Partner with the IT department to help users troubleshoot onsite equipment issues
• Other duties as assigned

Qualifications

• One to three years’ experience in administrative support position
• Knowledge, Skills And Abilities Required:
• Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles
• Proficient in Microsoft Word, Excel, Teams, Outlook, and Internet
• Strong verbal and written communication skills
• Strong ability to multi-task and attention to detail

What's In It For You

• Compensation: $22.00 - $23.50/hourly commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Health & Wellness: Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount, Discounted National Gym Membership
• Network Family & Lifestyle: Paid Time Off, Paid Holidays, Bereavement Leave, Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program: Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Accessibility

If you need accommodation as part of the employment process, contact ceicareers@mastec.com.

Disclaimer

MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software.