Site Admin

About the role

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With about 31,000 employees and over €5.4 billion in revenue in 2025, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

The Site Admin will be responsible for overseeing various HR, Timekeeping and Payroll-related functions at the site. This role will ensure accurate processing, maintain compliance with company policies and labor regulations, and support HR administrative tasks, including hiring, onboarding, and terminations.

Responsibilities

The key responsibilities of this role include:

• Timekeeping & Payroll/ General Administrative: Ensure proper tracking and submission of time records for all site employees, recording of all time and material entries into customer portals where applicable, reconciling Billing Backup Report from SAP with TRACK system weekly, monitoring and driving the timely processing of goods received vouchers in SAP, assisting the AP team to resolve queries on outstanding invoices related to operational action needed, processing all purchase requisitions in SAP, and assisting with providing the necessary billing backup documentation as needed.
• Human Resources Support: Collect and process new hire paperwork, ensuring compliance with company policies, submitting and completing personnel forms for terminations, rate changes, and promotions, overseeing the termination checklist process for site employees, conducting MVR (Motor Vehicle Report) check and background checks via First Advantage to ensure compliance with Bilfinger’s policies and safety regulations, supporting Fleet Department Manager to track Fleet on site, managing and maintaining physical and electronic compliance postings at the site, collecting new hires’, original and unexpired, documents that establish both identity and eligibility to work in the US, for I-9 Employment Eligibility Verification and submitting to corporate HR, completing I-9 verification and E-Verify processing, submitting personnel changes, transfers, and promotions to corporate HR, managing pending hires and adding new employees in SuccessFactors, and ensuring site compliance with company policies and employment laws.

Qualifications

Prior experience in HR administration is preferred. The ideal candidate will have prior experience in SAP, Kronos or UKG, strong attention to detail and organizational skills, proficiency in HRIS and timekeeping systems (e.g., SuccessFactors), excellent communication and interpersonal skills, ability to handle confidential information with discretion, and familiarity with labor laws and compliance regulations.

Skills

• Prior experience in HR administration preferred
• Prior experience in SAP, Kronos or UKG preferred
• Strong attention to detail and organizational skills
• Proficiency in HRIS and timekeeping systems (e.g., SuccessFactors)
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Familiarity with labor laws and compliance regulations

Education & Experience

A high school diploma or equivalent is required; Associate’s or Bachelor's degree in HR, Business Administration, or a related field is preferred. 2+ years of experience in an administrative, payroll, or HR-related role is required.