Site Admin Assistant

Maintains a hard copy or electronic calendar for manager(s).

Independently schedules and reschedules appointments based on manager’s commitments and priorities.

Meets regularly with manager(s) to stay informed of key issues and coordinate workload priorities.

Collaborates with clients, managers, and in-house staff to determine action on important or emergency matters or directs them to the necessary contacts in absence of manager.

Coordinates travel arrangements (domestic and international) and prepares detailed itineraries.

Manages expense reports through Concur.

Organizes facilities and catering for conferences, meetings, training, or employee events.

Creates, organizes, and distributes presentations or materials needed for meetings.

Coordicates special activities and programs with manager’s input and approval.

Composes routine correspondence for appropriate signature.

Processes project correspondence, conference notes, & meeting minutes.

Affords assistance with internal moves and space changes.

Collects, reviews, and distributes hard copy and electronic mail.

Independently handles mail not requiring manager’s attention.

• Uses Enterprise Content Management System (ECMS) to electronically process project records.
• Orders supplies and other items as required.

Education and Experience Requirements:

• Requires 1-2 years of related experience.

Knowledge and Skills:

• Intermediate to advanced skills in Microsoft Office Suites.
• Working knowledge of SharePoint.
• Working knowledge of Visio.
• Working knowledge of Teams.
• Working knowledge of Concur.
• Excellent oral and written communication skills.
• Strong organizational skills with attention to detail.
• Experience interfacing with management and customers.
• Professional demeanor.
• Able to handle confidential information.
• Must be able to work independently.
• Ability to work overtime on short notice as required.