Shop Administrator

Responsibilities

• Handle and respond to inbound calls for both internal and external repairs/ service
• Review expense reports from mechanics for approval
• Review all open service work orders in the system and ensure all the costs have been accounted for
• Accurately and real-time status on all work being performed in the shop
• Maintain receipts, records, and withdrawals of the stockroom
• Manage inventory for telematics in system and on ground
• Prepare invoices for customers and also send for deductions
• Work on OOS truck and trailer report and follow up with them
• Inspect deliveries for incoming and outgoing items for accuracy, damage or discrepancies and report any issues to supervisor
• Work with a positive and professional attitude and communicate effectively and efficiently with customers
• Manage and track truck and trailer parts inventory and order parts as necessary
• Examine and inspect immediately

Requirements

• Strong computer skills, with intermediate abilities in Microsoft Office, specifically Excel
• Recent University/College Graduate or 1+ year experience of working in an office environment
• Familiarity with standard concepts and best practices in a stockroom or warehouse environment
• Excellent communication skills in English, both written and verbal
• Automotive/ Mechanical knowledge will be an asset
• Ability to multi-task and thrive in a fast paced, dynamic work environment