Shipping and Receiving Coordinator

Key Responsibilities

• Receive and inspect incoming parts shipments for accuracy, damage, or discrepancies.
• Verify part numbers, quantities, and vendor documentation against purchase orders.
• Organize and stock incoming parts in their designated locations in the warehouse.
• Prepare and package parts orders for shipment to customers or other locations.
• Verify that outgoing shipments match order specifications, including part numbers, quantities, and shipping addresses.
• Create and attach accurate shipping labels and documentation for each order.
• Cook up and coordinate with delivery drivers or shipping carriers to ensure timely dispatch of orders.

Inventory Management

• Maintain stock levels and report low or overstocked items to the parts manager.
• Absorb inventory counts, cycle counting, and maintain accurate inventory records.
• Ensure returned items are properly documented, labeled, and stored.

Organization and Maintenance

• Maintain a clean, safe, and organized shipping and receiving area.
• Safeguard parts against damage by using proper storage methods and packing materials.
• Ensure proper handling and storage of hazardous materials according to safety regulations.

Customer and Team Interaction

• Collaborate with parts counter staff, technicians, and other departments to fulfill parts requests promptly.
• Aid customers with parts pick-up and provide accurate information regarding shipments.
• Communicate effectively with vendors and carriers regarding shipping schedules and issues.

Administrative Duties

• Maintain detailed records of shipments & receipts.
• Generate shipping labels, invoices, and other required paperwork using dealership systems.

Safety and Compliance

• Adhere to all dealership and industry safety standards, including the proper handling of heavy parts and hazardous materials.
• Operate forklifts, pallet jacks, and other warehouse equipment safely and in compliance with training guidelines.
• Ensure compliance with shipping regulations and vendor policies.

Qualifications

• High school diploma or equivalent; additional training in warehouse or inventory management is a plus.
• Previous experience in shipping, receiving, or warehouse operations, preferably in the automotive or heavy-duty trucking industry.
• Proficiency with inventory management software and basic computer applications.
• Strong organizational and time-management skills.
• Ability to lift and move heavy parts (up to 50 lbs.) and operate warehouse equipment.
• Excellent attention to detail and problem-solving skills.
• Forklift certification required.

About Geis Dealer Group

Kansas City Peterbilt, now a part of the Geis Dealer Group, has a rich history dating back to its founding in 1975. Originally established as a local Peterbilt dealership in Kansas City, it was acquired by Leon Geis in 1986. Under the Geis family, the dealership expanded its services to include a variety of commercial vehicle solutions. In 2023, the company underwent a significant rebranding, transitioning from "Kansas City Peterbilt" to Geis Dealer Group, which now encompasses Peterbilt, Utility Trailer, PacLease, TRP Parts, Capacity Trucks, Clement Trailers, Extreme Trailers, and Trailstar Trailers. This strategic shift reflects the company’s commitment to providing broader and more integrated services to its customers. The rebranding allows the group to unify its offerings under one cohesive brand while retaining the trusted relationships and high standards of service it has cultivated over decades. Despite the name change, the company remains dedicated to living its core values. This transformation marks a new chapter for the business, aligning its growth and expansion with customer needs, while continuing to honor its legacy in Kansas City and beyond.

Our Mission

We take ownership, do what we say we will, are professional team players, are lifelong learners, and find solutions.