Shipping Administrator

About the role

With over 100 years’ accumulated experience, ZIEHL-ABEGG is the world leading fan and motor manufacturer. We are the proven leader in the fan and ventilation market, providing innovative and energy efficient solutions to our business partners and customers. ZIEHL-ABEGG is looking for a high energy and results-oriented Shipping Administrator who can be a strong contributor to our heavily expanding company.

Responsibilities

• Coordinates items for shipment with Warehouse team.
• Process shipments according to International Trade Compliance requirements.
• Preparation of all shipping documentation according to company and country requirements.
• Ensures all shipments are accurate and delivery schedules are met by working closely with internal and external parties.
• Ensures filing of shipping documentations according to company document retention policy
• Deals with inquiries relating to shipment issues and documents discrepancies.
• Coordinates full order cycle.
• Liaise and negotiate with suppliers, manufacturers, retailers, and consumers.
• Comply with laws, regulations, and ISO requirements.
• Review A/P invoice vouchers for accuracy and process vouchers. Investigate and report discrepancies.
• Create and maintain daily / weekly shipping list.
• Provide freight forwarder service.
• Coordinate all facets of incoming / outgoing sea & air freight.
• Complete stock receipts for Canada warehouse & US warehouse as back-up for warehousing personnel
• Create delivery notes, Bills of Lading, and all necessary shipping documents necessary.
• Process A/P invoice vouchers.
• Invoice freight charges to customers.
• Assist Warehouse Outbound Team with outbound freight auditing.
• All other duties as assigned.

Requirements

• Working knowledge of logistics processes
• Knowledge of freight management and shipping documentation
• Understanding of inventory management
• Ability to act decisively to resolve issues
• Excellent time management & planning skills, detail-oriented personality, good communication skills
• MS Office, ERP, freight forwarder websites & portals

Benefits

• Tuition Reimbursement Program – support for continued education
• Comprehensive benefits package including Health, Dental and Vision options
• Company-paid Life insurance
• Short and Long-Term Disability insurance
• Parental leave
• 401(k) retirement account with a generous company match
• Twenty (20) days of Paid Time Off (PTO) per calendar year
• Eleven (11) holidays per calendar year including a floating holiday of employee’s choice
• Career advancement and training opportunities
• Inclusive environment where everyone feels valued and supported