Shipping Administrator

Responsibilities

• Process outbound serialized shipment and inventory transactions in the ERP system and customer portals with precise, exceptional-detail data entry and accuracy
• Ensure all required shipping documentation, certificates, and approvals are complete, accurate, aligned with the physical shipment, and properly uploaded to ERP and customer systems
• Verify that all paperwork, labeling, file formats, and documentation processes meet customer-specific, aerospace, and export compliance requirements
• Maintain organized, audit-ready digital documentation and shipping records
• Actively resolve documentation discrepancies by coordinating with Quality, Production, and Purchasing
• Ensure all outbound shipments comply with AS9100 requirements and customer documentation rules
• Handle serialized and traceable parts accurately, maintaining consistent and complete record alignment across all systems and documents
• Cook up and process domestic and international shipments, including export-controlled or special-handling shipments
• Prepare accurate shipping documents such as Bills of Lading, packing lists, labels, and commercial invoices
• Schedule carriers and ensure shipments are processed, staged, and released on time
• Communicate shipment status, documentation needs, and workflow requirements across internal departments
• Support ongoing process improvements in shipping workflows, documentation accuracy, and digital recordkeeping
• Maintain a safe, organized, and compliant shipping environment
• Administer cycle count process
• Support material handling including kitting, receiving and warehouse management as needed
• Support warehouse optimization projects, physical inventory and other projects as needed

Requirements

• High School diploma or equivalent.
• Minimum 5+ years of experience in a Shipping Administrator or similar outbound-focused role.
• Must be authorized to work in the U.S. on a full-time basis without sponsorship now or in the future.
• Must be able to perform work subject to ITAR/EAR regulations.

Preferred Qualifications

• Experience in aerospace, defense, or other regulated manufacturing environments.
• Familiarity with AS9100 or similar quality and traceability standards.
• Proven accuracy managing serialized and lot-controlled components with full traceability.
• Experience working with export-controlled items or ITAR/EAR requirements.
• Experience preparing export documentation and handling international shipments.
• Ability to identify workflow gaps, documentation inconsistencies, and opportunities for process improvement.