SHI_ PT Dispatch/Administrative Assistant_Robstown,TX

Role Summary The Part-Time Dispatch Administrative Assistant keeps employee records and project paperwork current for Stronghold Inspection's Dispatch Department. This role takes routine but essential admin work off dispatchers' plates so they can focus on making sure field employees have what they need to get through the gates at whatever plant they're assigned to, while ensuring safety, medical, and per diem documentation is accurate, organized, and reaches the right cost tracker without delay. Key ResponsibilitiesUpdate Echart with each employee's safety and medical information as it's received.Create and maintain employee profiles in Echart.File each employee's driver's license, Google Maps documentation, and utility bill into the designated folder for the project they're currently assigned to.Combine per diem documents for each employee once all required paperwork is in.Notify the correct dispatcher as soon as per diem documents are combined, so they can send what's needed to their designated cost tracker.Additional tasks may be assigned as needed, depending on department demand at the time. Qualifications & Skills Strong organizational skills and close attention to detailComfortable maintaining accurate records in Echart and in a structured digital filing systemComfortable working in SharePoint and Excel for day-to-day document storage and trackingWorking familiarity with Google Maps or similar mapping/location toolsClear, prompt written communication with dispatchersTrustworthy handling of sensitive employee documents (medical records, driver's licenses)Prior dispatch, logistics, or administrative support experience is a plus but not required Schedule & Reporting Part-time, approximately 15-20 hours per weekReports to the Dispatch ManagerExact days/hours to be set based on department workload and the employee's availability