Shared Services Associate

About the role

This position supports key accounting operations for a manufacturing team in Collierville, Tennessee. The Shared Services Associate contributes across expense review, vendor payments, cash activity, and payroll support in a fast-paced environment.

Responsibilities

• Review and validate employee expense submissions for compliance, accuracy, and proper documentation before reimbursement.
• Apply incoming payments to customer accounts daily and investigate discrepancies to maintain accurate balances.
• Reconcile bank deposit activity, resolve cash posting differences, and coordinate with internal teams on payment-related questions.
• Support month-end cash balancing activities and maintain organized banking records and supporting files.
• Process accounts payable transactions by coding invoices to the correct entities, general ledger accounts, and cost centers.
• Prepare vendor and employee payments, address payment exceptions, and follow up on credits, stop payments, and related banking issues.
• Reconcile vendor statements and account activity to identify and correct outstanding items in a timely manner.
• Assist with payroll administration by entering updates, reviewing timekeeping information, auditing payroll data, and processing special or off-cycle payments as needed.

Requirements

• High school diploma required.
• At least 2 years of relevant experience in bookkeeping, shared services, or accounting support; 3 or more years is preferred.
• Hands-on experience with accounts payable, accounts receivable, cash applications, and bank reconciliations.
• Strong attention to detail with the ability to perform accurate audits and quality checks across financial transactions.
• Effective written and verbal communication skills for working with internal departments and external vendors.
• Advanced Excel skills required for reporting, reconciliation, and transaction analysis.
• Experience with bookkeeping systems such as QuickBooks or similar accounting software is preferred.