Shared Services Associate (AP/AR)

Company Overview

Hilco Global, a subsidiary of ORIX Corporation USA, is a diversified financial services company that delivers integrated professional services and capital solutions to help clients maximize value and drive performance across various sectors. Based in Northbrook, Illinois, Hilco Global has more than 850 professionals operating on four continents.

About the role

We are seeking a detail-oriented and organized Accounts Payable (AP)/Accounts Receivable Associate to join our shared services team at Hilco Global. The Shared Services Associate will be responsible for managing and processing the company's accounts payable and accounts receivable functions efficiently and accurately, ensuring timely payments to vendors and issuance of invoices to customers as well as maintaining accurate records.

Responsibilities

• Invoice Processing: Review, verify, and process vendor invoices for payment in accordance with company policies and procedures.
• Payment Processing: Ensure timely and accurate payments to vendors via checks, ACH, or electronic funds transfers (EFT).
• Customer Billing: Ensure timely issuance of invoices to customers and follow up to ensure invoices are received and being addressed.
• Cash Applications: Appropriate and timely application of funds received from customers including depositing any checks received.
• Vendor and Customer Reconciliation: Reconcile accounts payable/receivable ledgers to ensure accuracy and resolve discrepancies with vendors/customers in a timely manner.
• Travel & Expense Management & Reporting: Assist in auditing expense reports, ensure adherence to policy and support management of corporate card.
• Documentation and Filing: Maintain organized and up-to-date files for all accounts payable/receivable transactions, including invoices, receipts, and payment documentation.
• Vendor/Customer Communication: Communicate with vendors/customers to resolve issues, such as discrepancies, overpayments, or underpayments.
• Support Month-End Close: Assist with the month-end closing process by providing necessary AP/AR reports and reconciling outstanding payables/receivables.
• Support Cash Flow Forecasting: Provide timely forecasts for AP/AR to Treasury to ensure Treasury can forecast short term needs appropriately.
• Reporting: Provide daily, monthly reporting on customer receipts to operations.
• Compliance: Ensure compliance with internal controls and financial policies, including adherence to budgetary guidelines.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field (preferred but not required).
• 1-3 years of experience in accounts payable, receivable, finance, or accounting, preferably within a financial services company.
• Experience with accounting software (e.g., Workday, Oracle) and proficiency in Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Strong communication skills and the ability to collaborate with internal teams and external vendors.
• Knowledge of financial controls and compliance regulations.

In compliance with the New York & Illinois Pay Transparency Law, the salary range for this role in Illinois is between $20-25 hourly. This salary range does not include discretionary bonus or other forms of compensation or benefits which are offered in connection with this job.

Hilco Global is an equal opportunity employer. Qualified candidates will be considered on merits and without regard to race, religion, color, national origin, sexual orientation, genetic information, marital status, gender, veteran, or disability status.